10 Best Expense Management Tools in 2026

Monarch is a comprehensive personal finance management platform designed to bring all your financial accounts into a single, clear view. It helps users track their net worth, monitor day-to-day spending, and manage cash flow with confidence. The platform offers robust budgeting tools that adapt to individual needs, allowing users to create flexible budgets and stay focused on their financial goals. Beyond individual financial management, Monarch facilitates collaboration, enabling partners or financial professionals to view and manage finances together, making it ideal for couples and families. It also provides features for setting and tracking financial goals, automatically detecting recurring subscriptions, and generating customizable reports to visualize financial trends. With best-in-class data connectivity to over 13,000 financial institutions, Monarch ensures all financial data is always in sync across web, iOS, and Android devices, offering a complete and up-to-date financial picture.

Mercury is a banking service built for startups. Open an FDIC-insured business bank account online in minutes. No monthly fees, no minimum balance, and no hidden charges. Features include virtual cards, automated bookkeeping integrations, and team access. Treasury products help earn yield on your balance. Trusted by tens of thousands of startups. Banking that actually understands what startups need.

QuickBooks is accounting software trusted by millions of small businesses. Track income and expenses automatically. Invoicing with online payment acceptance. Payroll processing for employees. Tax-ready reports simplify filing. The accounting software that small businesses grow up with.

Mercury offers online business banking services tailored for startups and small businesses, providing a comprehensive platform for managing financial operations. It allows users to open free checking and savings accounts, manage cards and expenses with 1.5% cashback on credit spend, and handle payments with no fees on USD transactions. The platform integrates invoicing capabilities, accounting automations for QuickBooks, Xero, or NetSuite, and offers Mercury Treasury for earning yield on high-liquidity portfolios. Mercury aims to simplify and streamline banking tasks, enabling users to create virtual cards instantly, automate bill payments with AI, and manage customer payments and details directly within the account. It provides tools for total visibility of funds, automated transfers, approval flows, and team management with spend controls. The service emphasizes security with up to $5M FDIC insurance, advanced fraud protection, and granular user permissions. Beyond core banking, Mercury offers advanced financial workflows through paid plans, including enhanced invoicing features, NetSuite automations, and expense reimbursement for more users. It caters to a wide range of businesses, from SaaS and e-commerce to agencies, providing a modern, software-driven approach to business finance.

Harness CCM is a cloud cost management platform that provides visibility and optimization for cloud spending. FinOps teams identify waste, set budgets, and automate cost governance across multi-cloud environments. The platform offers intelligent recommendations to reduce cloud bills.

Spendesk is an all-in-one spend management platform designed to help businesses gain complete control and overview of their company expenses. It centralizes procurement, expense management, and payment processes, enabling finance teams to streamline operations, reduce costs, and save time. The platform offers smart corporate cards with customizable limits, automated invoice management, budget tracking, virtual cards for secure online payments, and simplified expense reporting. Spendesk is ideal for finance teams, managers, and employees across various industries, including agencies, education, technology, hospitality, and healthcare. It aims to eliminate manual tasks, reduce errors, and provide real-time visibility into spending, allowing finance professionals to focus on strategic tasks rather than chasing receipts. The platform integrates seamlessly with existing financial and business tools and emphasizes security with ISO27001 certification, end-to-end encryption, and multi-factor authentication. Key benefits include up to 90% savings in invoice processing costs, 7% reduction in subscription costs, and 4 days faster monthly closings. Spendesk also fosters a healthy spending culture by empowering employees with easy payment methods while maintaining control through pre-approvals and budget dashboards. Their support is highly rated, offering quick response times, personalized onboarding, and multilingual assistance.

SAP Concur offers a comprehensive spend management solution that integrates travel, expense, and invoice processes into a single, connected system. It allows businesses of all sizes, from small businesses to large enterprises, to track and manage all employee-initiated expenses, travel costs, and invoice payments efficiently. The platform aims to simplify T&E management, provide greater visibility into spend data, help control costs, and improve cash flow. Key features include Concur Expense for submitting expenses anywhere, anytime; Concur Travel for quick and easy business travel booking; and Concur Invoice for automating and integrating accounts payable processes. SAP Concur also provides templates for building clear expense and invoice policies to ensure compliance and speed up approvals. The solution is designed to help organizations gain better control over their spending and improve operational efficiency.

Xero is cloud accounting software for small businesses and their advisors. Bank connections import transactions automatically. Invoicing with online payment options. Multi-currency support for international business. 1,000+ app integrations extend functionality. Beautiful accounting software that makes numbers make sense.

Flexera One is a unified platform designed to help organizations manage and optimize their entire technology estate, including IT Asset Management (ITAM), SaaS, and FinOps. It provides comprehensive visibility and control over technology investments, enabling businesses to reduce costs, mitigate risks, and align technology spend with business goals. The platform addresses challenges like complex pricing models, decentralized purchasing, and lack of visibility across multi-cloud environments. Flexera One offers market-leading capabilities to streamline ITAM by automating inventory, compliance, and cost optimization for software and hardware assets. For SaaS, it provides automated discovery, intelligent analytics to identify underutilized subscriptions, rationalize application portfolios, and negotiate better contracts. In FinOps, it delivers deep visibility, actionable recommendations, and policy-based automation to maximize the value of cloud investments across AWS, Azure, Google Cloud, and Oracle Cloud, supporting multi-cloud and hybrid cloud strategies. It also focuses on IT Visibility to gain control of IT risk, improve sustainability initiatives, and populate CMDBs with real-time data. The platform is built on the Technology Intelligence Platform, powered by Technopedia, offering high-fidelity technology data for unmatched accuracy in discovery, normalization, and decision-making. Flexera One also integrates AI capabilities to provide contextual, AI-driven recommendations and actions across IT, finance, and procurement, supporting agentic AI deployments, FinOps automation, AI spend management, and ITSM augmentation. It aims to foster a culture of financial accountability, improve predictability, increase business agility, and enhance cross-functional collaboration.

Ramp provides corporate cards with spend management. Expense tracking and controls built into cards—corporate spending that manages itself. The automation saves time. The controls prevent issues. The reporting is automatic. Companies wanting automated expense management use Ramp for intelligent corporate spend.