Extensis Portfolio
UnclaimedCentralize, organize, and automate your digital assets and font management with intelligent workflows.
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TL;DR - Extensis Portfolio
- Centralizes and organizes all digital assets with robust DAM features.
- Automates keywording, metadata, and workflows using AI and custom rules.
- Manages fonts and ensures license compliance for creative projects, especially with Adobe Creative Cloud.
Pricing: Paid only
Best for: Enterprises & pros
Pros & Cons
Pros
- Eliminates disorganized filing systems for digital assets.
- Automates time-consuming tasks like keywording and metadata entry.
- Ensures font license compliance and reduces legal risks for creative teams.
- Streamlines creative workflows and collaboration, especially with Adobe products.
- Provides self-service file conversion, reducing reliance on graphics teams.
Cons
- Pricing details are not publicly available, requiring direct contact for a quote.
- The extensive feature set might have a learning curve for new users.
- Focus on creative assets and fonts might be less relevant for non-design-centric organizations.
Key Features
Single source of truth for all digital filesSecure sharing of digital assetsAI-enabled automatic keywording and metadata extractionBatch tagging and custom metadata fieldsFast and easy drag-and-drop uploadingPowerful keyword and Boolean search tools with visual previewsAutomated workflow creation for metadata entry, approvals, and archivingOn-the-fly file conversion and resizing
Pricing Plans
Connect + Insight
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- Font management and auto-activation
- Creative asset management
- License compliance reporting
- Team collaboration tools
- Project Risk Scanning
For Large Teams
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- All The Features Of Connect + Insight
- Dedicated Customer Success Manager
- Customized Implementation Plans
- User And Asset Usage Reports
About Extensis Portfolio
By Toolradar Team·
Extensis Portfolio is a robust Digital Asset Management (DAM) software designed to centralize, organize, and share all types of digital files, including images, videos, audio, and documents. It acts as a single source of truth, eliminating disorganized filing systems and enabling secure sharing with remote teams, partners, and customers. The platform offers powerful automation capabilities, including AI-enabled image recognition for automatic keywording and metadata extraction, streamlining asset organization and workflow processes.
Complementing Portfolio, Extensis Connect + Insight focuses on creative asset and font management, specifically addressing compliance and workflow efficiency for creative teams. It provides tools to identify and resolve font usage risks within project files, manage font licenses, and ensure brand consistency across diverse design projects. This solution is ideal for agencies, commercial printers, and any organization that relies heavily on creative assets and needs to maintain strict font compliance and efficient creative workflows.
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Extensis Portfolio FAQ
How does Extensis Portfolio handle large satellite and aerial images, and what specific features support these file types?
Extensis Portfolio is designed to support a wide range of file formats, including large satellite and aerial images. While specific features for these particular file types are not detailed beyond general support, the platform's robust asset management, powerful search tools, and flexible deployment options (including cloud servers like AWS) are engineered to manage and serve large files efficiently.
Can Extensis Portfolio integrate with our existing Single Sign-On (SSO) solution, specifically an LDAP server?
Yes, Extensis Portfolio offers pre-built integrations to fast-track common setups. This includes single sign-on capabilities with your LDAP server, allowing for streamlined user authentication and management within the system.
What is 'Project Risk Scanning' in Connect + Insight, and how does it help mitigate font-related issues in creative projects?
Project Risk Scanning is a feature within Connect + Insight that allows teams to identify font usage and font license risks directly within Adobe project files. Users can drag and drop project files to inspect them, and the system generates Font Risk Assessment Reports with step-by-step instructions to resolve any identified font problems before production, ensuring compliance and preventing costly reworks.
Beyond general file sharing, how does the Web Builder feature in Portfolio allow for controlled distribution of assets to external audiences?
The Web Builder feature enables users to create their own branded websites directly connected to their DAM catalogs. These dynamic and responsive sites can be used to share select assets with specific audiences, providing a controlled and branded environment for external distribution without requiring any HTML or Java coding skills.
How does Extensis Connect + Insight help creative teams manage font licenses and prevent over-purchasing or non-compliance?
Connect + Insight provides comprehensive font license management tools. It allows teams to bundle licensing information with fonts, track usage details (who, what, where, when, and how often), and generate reports. This visibility helps ensure compliance, prevents duplicative purchases, and provides actionable insights into font ROI to optimize purchasing and operational costs.
What is the 'DropZone' integration, and how does it enhance the asset upload process for Portfolio users?
DropZone is one of Extensis's pre-built integrations designed to simplify asset uploading. It allows for web-based drag-and-drop uploads, making it faster and more intuitive for users to add files to Portfolio catalogs, especially when dealing with multiple assets or remote contributions.
Source: extensis.com