Toolradar Benchmark
What time tracking software really costs for a team of 5, 20 and 50 (2026)
Toolradar data: For a team of 20 users, time tracking software costs from $79.80 a month (Clockify Basic, billed annually) to $320 (Timely Premium), with a median of $170 across 9 tools, on prices confirmed on each vendor's pricing page on November 4, 2026.
Time tracking software records the hours people spend on tasks, projects and clients, for billing, payroll or planning. It is usually sold per tracked user, often with a free plan for small teams.
Data as of November 4, 2026. Prices confirmed on vendor pages on November 4, 2026; re-confirmed every few days.
Key findings
- For a team of 5 users, the cheapest confirmed time tracking software is Clockify Basic at $19.95 a month (billed annually); the median of 9 tools is $42.50 and the highest is Paymo Plus at $79.50.
- For a team of 20 users, the cheapest confirmed time tracking software is Clockify Basic at $79.80 a month (billed annually); the median of 9 tools is $170 and the highest is Timely Premium at $320.
- For a team of 50 users, the cheapest confirmed time tracking software is Clockify Basic at $199.50 a month (billed annually); the median of 9 tools is $425 and the highest is Timely Premium at $800.
- Billing annually instead of monthly lowers the bill by a median of 20.0% across the 7 tools that publish both prices on the same plan, for a team of 20.
- 4 tools also offer a free plan that covers 5 users: Clockify, Everhour, My Hours, TimeCamp. Free plans are listed apart and never counted as the cost.
Source: Toolradar benchmark, prices confirmed on each vendor's US pricing page on November 4, 2026.
9
tools compared under the same method
4 left out, reasons below
$42.50
median monthly cost for 5 users
$8.50 per user, n = 9
$170
median monthly cost for 20 users
$8.50 per user, n = 9
$425
median monthly cost for 50 users
$8.50 per user, n = 9
How every row is computed
- For each team size, the cheapest paid plan with a published US price in USD that allows that many users. Plans sold only on quote are not counted.
- Monthly billing and annual billing are computed apart; annual is the yearly total divided by 12. A price with no billing term next to it is not counted, except a price per month on a page that offers no yearly billing at all (no monthly or annual switch, no mention of yearly billing), which is counted as month to month.
- Seat minimums, seat packs and user caps are applied, required add-ons and mandatory vendor fees are added, one-time setup fees are shown apart. A free plan is never the cost; whether it covers the team is shown apart.
- Each price is confirmed on the vendor's live page by two AI checkers from different model families, each quoting the page word for word. A price that is not confirmed is left out; a higher plan left out this way is skipped only when, at its last read price, it costs more than the cheapest confirmed plan.
- Not counted: taxes, usage (AI credits, contacts, tickets, overages), plans capped by usage volume (tickets or conversations a month), discounts shown only in the cart, behind a code or for a limited time, and optional add-ons.
- Rows are ordered by computed cost. No score, no rank of our own; sponsored or paid status never changes inclusion or order.
- A confirmation counts for 14 days: a tool not re-confirmed in that time leaves the tables until it is.
What a team of 5 users pays
| Tool | Billed monthly | Billed annually | Per user | How it was counted | Pricing page |
|---|---|---|---|---|---|
| Clockify | $24.95/mo Basic | $19.95/mo Basic, $239.40/yr | $3.99 | its free plan also covers 5 (up to 5) | clockify.meconfirmed Nov 4, 2026 |
| TimeCamp | $27.45/mo Starter | $19.95/mo Starter, $239.40/yr | $3.99 | its free plan also covers 5 (no user limit stated) | timecamp.comconfirmed Nov 4, 2026 |
| My Hours | $25/mo Basic | $20/mo Basic, $240/yr | $4 | its free plan also covers 5 (up to 5) | myhours.comconfirmed Nov 4, 2026 |
| Time Doctor | $40/mo Basic | $33.35/mo Basic, $400.20/yr | $6.67 | per-seat price x team size | timedoctor.comconfirmed Nov 4, 2026 |
| Everhour | not confirmed | $42.50/mo Team, $510/yr | $8.50 | its free plan also covers 5 (up to 5); no monthly price confirmed | everhour.comconfirmed Nov 4, 2026 |
| Harvest | $55/mo Teams | $45/mo Teams, $540/yr | $9 | per-seat price x team size | getharvest.comconfirmed Nov 4, 2026 |
| Timely | $55/mo Starter | $45/mo Starter, $540/yr | $9 | per-seat price x team size | timelyapp.comconfirmed Nov 4, 2026 |
| Toggl Track | $60/mo Starter | $45/mo Starter, $540/yr | $9 | per-seat price x team size | toggl.comconfirmed Nov 4, 2026 |
| Paymo | $79.50/mo Plus | not confirmed | $15.90 | no annual price confirmed | paymoapp.comconfirmed Nov 4, 2026 |
What a team of 20 users pays
| Tool | Billed monthly | Billed annually | Per user | How it was counted | Pricing page |
|---|---|---|---|---|---|
| Clockify | $99.80/mo Basic | $79.80/mo Basic, $957.60/yr | $3.99 | per-seat price x team size | clockify.meconfirmed Nov 4, 2026 |
| TimeCamp | $109.80/mo Starter | $79.80/mo Starter, $957.60/yr | $3.99 | its free plan also covers 20 (no user limit stated) | timecamp.comconfirmed Nov 4, 2026 |
| My Hours | $100/mo Basic | $80/mo Basic, $960/yr | $4 | per-seat price x team size | myhours.comconfirmed Nov 4, 2026 |
| Time Doctor | $160/mo Basic | $133.40/mo Basic, $1,600.80/yr | $6.67 | per-seat price x team size | timedoctor.comconfirmed Nov 4, 2026 |
| Everhour | not confirmed | $170/mo Team, $2,040/yr | $8.50 | no monthly price confirmed | everhour.comconfirmed Nov 4, 2026 |
| Harvest | $220/mo Teams | $180/mo Teams, $2,160/yr | $9 | per-seat price x team size | getharvest.comconfirmed Nov 4, 2026 |
| Toggl Track | $240/mo Starter | $180/mo Starter, $2,160/yr | $9 | per-seat price x team size | toggl.comconfirmed Nov 4, 2026 |
| Paymo | $318/mo Plus | not confirmed | $15.90 | no annual price confirmed | paymoapp.comconfirmed Nov 4, 2026 |
| Timely | $400/mo Premium | $320/mo Premium, $3,840/yr | $16 | per-seat price x team size | timelyapp.comconfirmed Nov 4, 2026 |
What a team of 50 users pays
| Tool | Billed monthly | Billed annually | Per user | How it was counted | Pricing page |
|---|---|---|---|---|---|
| Clockify | $249.50/mo Basic | $199.50/mo Basic, $2,394/yr | $3.99 | per-seat price x team size | clockify.meconfirmed Nov 4, 2026 |
| TimeCamp | $274.50/mo Starter | $199.50/mo Starter, $2,394/yr | $3.99 | its free plan also covers 50 (no user limit stated) | timecamp.comconfirmed Nov 4, 2026 |
| My Hours | $250/mo Basic | $200/mo Basic, $2,400/yr | $4 | per-seat price x team size | myhours.comconfirmed Nov 4, 2026 |
| Time Doctor | $400/mo Basic | $333.50/mo Basic, $4,002/yr | $6.67 | per-seat price x team size | timedoctor.comconfirmed Nov 4, 2026 |
| Everhour | not confirmed | $425/mo Team, $5,100/yr | $8.50 | no monthly price confirmed | everhour.comconfirmed Nov 4, 2026 |
| Harvest | $550/mo Teams | $450/mo Teams, $5,400/yr | $9 | per-seat price x team size | getharvest.comconfirmed Nov 4, 2026 |
| Toggl Track | $600/mo Starter | $450/mo Starter, $5,400/yr | $9 | per-seat price x team size | toggl.comconfirmed Nov 4, 2026 |
| Paymo | $795/mo Plus | not confirmed | $15.90 | no annual price confirmed | paymoapp.comconfirmed Nov 4, 2026 |
| Timely | $1,000/mo Premium | $800/mo Premium, $9,600/yr | $16 | per-seat price x team size | timelyapp.comconfirmed Nov 4, 2026 |
Excluded, and why
- ClickTime: Every plan is bought through a demo request; the page shows only a "from $12/user/month" Starter price, with no billing term and no price for the other plans.
- DeskTime: Its pricing URL returns a 404 page, so no price could be read.
- Hubstaff: Its pricing page shows per-user prices without saying whether they are billed monthly or annually, so a team total cannot be stated.
- Jibble: Its pricing URL redirects to the homepage, which shows only the free plan; no paid plan price appears in any read.
What each price leaves out
Plans, add-ons and usage charges not in the figures, tool by tool
- Clockify: Kiosk-only limited seats: optional, $0.79 to $2.39 per limited seat a month billed annually; not confirmed on this read, left out: Standard, Pro (annual billing), Bundle (annual billing)
- Everhour: Team billed monthly: price not shown on the page as read; Custom: Contact Us, minimum 50 seats, volume discounts
- Harvest: Usage above the base rate: additional invoices, projects, clients and tasks billed as used; Enterprise Plus: custom pricing, Contact Sales
- My Hours: Enterprise: custom pricing, Book a demo
- Paymo: Autumn offer for new customers, up to 40% off monthly plans for the first 3 months ($10.9 Plus, $16.9 Pro): not counted, regular prices used; Solo: $9.9 a month, limited to 1 user; Annual billing (up to 40% off): prices not shown on the page as read
- Time Doctor: Enterprise: custom plan, Contact sales; Optional add-ons: Software Cost Insights $3 per user a month, HRIS or payroll integration $200 per integration a month, and others
- TimeCamp: AI Time Tracker: billed by token usage (estimated at about $6 per user a month); Enterprise: On Request; Discounts for more than 50 seats, multi-year billing or non-profits: on request, not counted
- Timely: Enterprise and Unlimited+: Contact sales; Tasks add-on: optional, from $5 per person
- Toggl Track: Enterprise: Contact Us, sold through a demo; Add-ons, optional, per user a month: Time Off Management $2, Capacity Management $5 billed annually or $6 monthly
Questions
How much does time tracking software cost for a team of 5?
Across 9 tools whose prices Toolradar confirmed on the vendor's pricing page (November 4, 2026), the cheapest paid plan for 5 users costs from $19.95 a month (Clockify Basic, billed annually) to $79.50 (Paymo Plus), median $42.50 a month, or $8.50 per user. Taxes, usage and optional add-ons are not included.
How much does time tracking software cost for a team of 20?
Across 9 tools whose prices Toolradar confirmed on the vendor's pricing page (November 4, 2026), the cheapest paid plan for 20 users costs from $79.80 a month (Clockify Basic, billed annually) to $320 (Timely Premium), median $170 a month, or $8.50 per user. Taxes, usage and optional add-ons are not included.
How much does time tracking software cost for a team of 50?
Across 9 tools whose prices Toolradar confirmed on the vendor's pricing page (November 4, 2026), the cheapest paid plan for 50 users costs from $199.50 a month (Clockify Basic, billed annually) to $800 (Timely Premium), median $425 a month, or $8.50 per user. Taxes, usage and optional add-ons are not included.
Which time tracking software tools were left out of this benchmark?
4 tools were left out: ClickTime (Every plan is bought through a demo request; the page shows only a "from $12/user/month" Starter price, with no billing term and no price for the other plans); DeskTime (Its pricing URL returns a 404 page, so no price could be read); Hubstaff (Its pricing page shows per-user prices without saying whether they are billed monthly or annually, so a team total cannot be stated); Jibble (Its pricing URL redirects to the homepage, which shows only the free plan; no paid plan price appears in any read).
About this benchmark
Why it exists. A vendor's page tells you its own price per user. This page applies one method to every tool, under the same conditions, so the totals can be compared: seat minimums, seat packs, user caps and required fees are applied the same way for all.
Independence. Toolradar sells advertising, including sponsored placements on some pages. Sponsored or paid status never changes which tools are included here or their order: inclusion is the list of tools considered (all shown, in the tables or under Excluded) and order is the computed cost. There is no score or rank of our own on this page. See how we rate.
Related. Best time tracking software tools · Time tracking software statistics · All benchmarks
Reuse. Free to reuse under CC BY 4.0 with a link to this page. Cite this: Toolradar, “What time tracking software really costs for a team of 5, 20 and 50”, prices confirmed November 4, 2026, toolradar.com/benchmarks/time-tracking-software-cost. Machine-readable: JSON, CSV.