PingCadence
ClaimedSend planned-date check-ins from your inbox and collect quick task updates
From $29/user/mo, billed monthly (free plan available) Visit WebsiteTracked since 2026
Verified vendor The Bottom Line
- Best for
- Project managers and PMO leads who own a schedule in Microsoft Project, Planner, Jira, Asana or Excel and need weekly status from task owner
- Price
- From $29/user/mo, billed monthly (free plan available). Compare plans
Key facts
- Free for one active plan and up to 10 people; Pro offers paid tiers
- Check-ins send from the PM's own Outlook or Gmail, and owners reply without an account
- Reads Microsoft Project XML, Planner, Excel/CSV, monday.com, Asana, Jira, Wrike, Trello and ClickUp
Pros
- Task owners answer from the email in about 30 seconds, with no account or app
- Check-ins come from the PM's own Outlook or Gmail, so people recognise the sender
- The original baseline is kept, so the report shows slip in days for every task
- Works with Microsoft Project and Planner as well as Jira, Asana, monday.com, Wrike, Trello and ClickUp
Cons
- Microsoft Project is import-only (XML or Excel export); approved dates are not written back to the .mpp file
- Smartsheet is not connected yet; use an Excel export in the meantime
- Status is collected by email, not inside Slack or Teams
What is PingCadence?
Project managers spend hours every week asking the same people the same question: is your task still on track? PingCadence does the asking for you.
Import your plan from Microsoft Project, Microsoft Planner, Excel, monday.com, Asana, Jira, Wrike, Trello or ClickUp. PingCadence drafts a check-in for each task owner that shows their planned dates. You review the batch, then it sends from your own Outlook or Gmail, so people see your name, not a bot.
Owners answer on one page in about 30 seconds,
Available on: Web
Data compiled by Toolradar Pricing checked · How we evaluate
Source pingcadence.com Preview
Key Features
- Review screen: nothing sends until the PM approves the batch
- Owners answer on track, hard to say, or not on track with a proposed new date
- Baseline kept per task, with slip in days on the status report
- Sends from the PM's own Outlook or Gmail, with send-only access
- Imports Microsoft Project XML, Planner, Excel/CSV, monday.com, Asana, Jira, Wrike, Trello and ClickUp
- Approve, edit or reject each proposed date; write-back to connected trackers (Pro)
- Automatic cadence: weekly, every 2 to 4 weeks, or monthly (Pro)
- Reminders for people who have not answered (Pro)
- Status report export to PDF, CSV or print (Pro)
- Up to three extra questions per person per check-in
Pricing Plans
Pricing checked Nov 7, 2026. Source: pingcadence.com/pricing, read Nov 7, 2026
| Plan | Price | Details |
|---|---|---|
| Free | $0 | One active plan, up to 10 people, manual check-ins
|
| Pro | $29/month | Per project manager; $24 per month billed yearly
|
| Team | $80/month | Up to 3 project managers, then $20 per extra PM
|
How PingCadence's pricing compares
At $29/user/mo, billed monthly, PingCadence is the most premium of its 2 comparable direct competitors.
Entry paid plan, monthly price, per user, billed monthly. Pricing checked Nov 7, 2026.
PingCadence by the numbers
Toolradar data: PingCadence's entry paid plan ($29/user/mo, billed monthly) ranks #49 of 79 (joint) for price among the Workflow Automation tools with a verified entry price per user, where the median is $20/user/mo. As of Nov 2026.
| Metric | PingCadence | Peer median | Position (1 is best) |
|---|---|---|---|
| Entry paid plan | $29/user/mo, billed monthly | $20/user/mo | #49 of 79 (joint) tools priced per user, verified price |
| Free plan | Yes | 32% have one | n/a |
| Integrations listed | 3 | 2 | #64 of 168 (joint) tools with at least one integration recorded |
Each position is counted among the tools that have data for that row, as noted under it. A lower entry price ranks higher; prices are read on vendor pages and compared only with tools priced on the same basis. All Workflow Automation data · How we compute this. Advertising and placement fees are not inputs to any position.
Cite this: Toolradar, “PingCadence by the numbers”, Nov 2026.
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PingCadence FAQ
How does PingCadence help project managers track task progress?
PingCadence automates the repetitive task of asking team members if their tasks are on track. It imports your project plan from tools like Jira or Microsoft Project, drafts personalized check-ins showing planned dates, and sends them from your own email. Task owners reply in about 30 seconds with no account needed, and the report shows slip in days against the original baseline.
How does PingCadence compare to Range for collecting status updates?
Unlike Range, which requires team members to use a separate app or dashboard, PingCadence collects status updates directly from the email inbox. Task owners answer on one page in about 30 seconds without creating an account, and the check-in appears to come from the project manager's own Outlook or Gmail. This reduces friction and keeps the familiar sender identity.
What are the main limitations of PingCadence's integration with Microsoft Project?
PingCadence imports Microsoft Project plans only via XML or Excel export, and it does not write approved dates or status updates back to the .mpp file. For Smartsheet users, there is no direct connection yet, but an Excel export can be used as a workaround. Additionally, status is collected by email rather than inside Slack or Teams.
Which teams benefit most from using PingCadence?
Teams that rely on planned-date check-ins and want to reduce manual status-gathering overhead benefit most from PingCadence. It is especially useful for project managers who work with tools like Jira, Asana, monday.com, or Microsoft Project and need a lightweight way to collect task updates without requiring team members to learn new software.
How is PingCadence priced?
PingCadence offers a free tier with basic usage, and paid plans are available for teams that need more features or higher volume. The exact pricing details are provided on the product page, but the model is designed to scale with usage.
Can PingCadence send check-ins from the project manager's own email address?
Yes, PingCadence sends check-ins from the project manager's own Outlook or Gmail account, so recipients see a familiar sender name rather than a bot. This increases trust and response rates. The PM reviews the batch of check-ins before they are sent.
Does PingCadence integrate with Asana and Jira for importing task plans?
Yes, PingCadence can import plans from Asana, Jira, and many other tools including monday.com, Wrike, Trello, ClickUp, and Microsoft Planner. It also supports Microsoft Project via XML or Excel export. After import, it drafts check-ins for each task owner showing their planned dates.
How long does it take for a task owner to respond to a PingCadence check-in?
Task owners can respond in about 30 seconds by clicking a link in the email and answering on a single page. No account or app installation is required, making it quick and low-friction for team members.
How does PingCadence pricing compare with other Workflow Automation tools?
PingCadence's entry paid plan ($29/user/mo, billed monthly) ranks #49 of 79 (joint) for price among the Workflow Automation tools with a verified entry price per user, where the median is $20/user/mo. Prices are read on each vendor's own pricing page and compared only with tools priced on the same basis. Source: Toolradar, Nov 2026.
Does PingCadence have a promo code or discount code?
As of November 7, 2026, Toolradar has no PingCadence promo code, coupon or discount code on file. PingCadence's own pricing page (https://pingcadence.com/pricing, read November 7, 2026) does list a free plan, so you can start without a code. Offers change, so confirm the terms at checkout.
Source: pingcadence.com