Freemium4.3/5(2,059 · Sep 2026)
Key features
- Free accounting
- Invoicing
- Receipt scanning
Pros
- Core features free
- Easy to use
Cons
- Limited features
- No inventory management
12 Best Invoicing for Nonprofits (2026)
By Louis Corneloup · Updated Out of 209 invoicing tools we track, 12 meet the nonprofits bar: free or freemium pricing and editorial score 55+. Ranked by editorial score plus external signals (G2/Capterra reviews, media mentions, featured status).
Key Takeaways
- Wave is our #1 pick for invoicing for nonprofits in 2026.
- We analyzed 12 invoicing tools for nonprofits to create this ranking.
- 12 tools offer free plans, ideal for nonprofits getting started.
At a glance: 12 Invoicing for Nonprofits
Top 10 picks compared. Scroll horizontally on mobile.
| # | Tool | Pricing | Score | |
|---|---|---|---|---|
| 1 |  | Freemium | 4.3(2,059 · Sep 2026) | View |
| 2 |  | Freemium | 4.6(2,550 · Sep 2026) | View |
| 3 |  | Freemium | 4.3(4,086 · Mar 2026) | View |
| 4 |  | Freemium | 4.7(1,253 · Sep 2026) | View |
| 5 |  | Freemium | 4.6(938 · Sep 2026) | View |
| 6 |  | Freemium | 4.0(4,812 · Sep 2026) | View |
| 7 |  | Freemium | 4.7(1,280 · Sep 2026) | View |
| 8 |  | Freemium | 4.1(2,254 · Sep 2026) | View |
| 9 |  | Freemium | 4.6(859 · Sep 2026) | View |
| 10 |  | Freemium | 4.4(1,009 · Sep 2026) | View |
Detailed picks: Invoicing for Nonprofits
Freemium4.6/5(2,550 · Sep 2026)
Key features
- Seamless trip booking and management across flights, stays, trains, and cars
- Extensive global inventory with proprietary rates
- Instant trip changes, rebookings, and cancellations
Pros
- Centralized platform reduces administrative overhead for travel and spend.
- AI automation minimizes manual data entry and improves accuracy for expenses and invoices.
Cons
- Platform fees apply to Premium and Pro plans, charged per booking.
- VAT-ready invoices are currently limited to specific European countries.
Freemium4.3/5(4,086 · Mar 2026)
Key features
- General Ledger
- Accounts Payable
- Accounts Receivable
Pros
- Robust multi-dimensional general ledger provides powerful reporting.
- Strong capabilities for multi-entity and multi-currency management.
Cons
- Can be complex to implement and configure initially.
- Pricing can be higher than some entry-level accounting solutions.
My Hours
Free time tracking for projects and tasks, helping teams manage time, increase profitability, and streamline billing.
Freemium4.7/5(1,253 · Sep 2026)
Key features
- Project and Task Management
- Stopwatch Timer and Manual Time Entry
- Timesheet Approval Workflows
Pros
- Free for up to 5 users, making it accessible for small teams.
- Comprehensive features for time tracking, project management, billing, and payroll.
Cons
- Advanced features like granular permissions and mandatory SSO are only available in higher-tier plans.
- Some users might find the initial setup of projects and tasks detailed.
HoneyBook
Streamline your clientflow from inquiry to invoice with an all-in-one platform.
Freemium4.6/5(938 · Sep 2026)
Key features
- Proposals, Contracts & Invoices
- Online Payments & Recurring Billing
- Client Portal
Pros
- Consolidates multiple tools into one platform
- Professional and branded client experience
Cons
- Can have a learning curve for new users
- Pricing may be a significant investment for very small businesses
Novo
Smarter online business banking solutions for small businesses and self-employed entrepreneurs.
Freemium4.0/5(4,812 · Sep 2026)
Key features
- Business banking
- Free checking
- Invoicing
Pros
- Business banking for small businesses
- No hidden fees approach
Cons
- Limited to US businesses
- No physical branch locations
Paymo
Affordable time tracking, project management, and invoicing software for client projects.
Freemium4.7/5(1,280 · Sep 2026)
Key features
- Project management
- Time tracking
- Resource scheduling
Pros
- Project management with billing
- Time tracking
Cons
- Limited features
- UI could improve
Melio
Easy bill payment and invoicing solution for businesses, streamlining AP/AR and cash flow.
Freemium4.1/5(2,254 · Sep 2026)
Key features
- Business payments
- Bill pay
- Vendor management
Pros
- Free bill pay
- Pay by card, send as check
Cons
- Card payments have fees
- Limited features
Avaza Time
Unified platform for project management, resource scheduling, time tracking, expenses, and invoicing.
Freemium4.6/5(859 · Sep 2026)
Key features
- Project & Task Management (Kanban, Gantt, List views)
- Visual Project Resource Scheduling (drag & drop, availability view)
- Time Tracking & Expense Management
Pros
- Unified platform reduces need for multiple apps.
- User-friendly interface and easy setup.
Cons
- Additional users for certain roles incur extra monthly costs.
- Storage limits on lower-tier plans.
Zoho Books
Integrated accounting for small businesses in the Zoho ecosystem
Freemium4.4/5(1,009 · Sep 2026)
Key features
- Accounting
- Invoicing
- Inventory
Pros
- Affordable accounting
- Good for small business
Cons
- Limited in some countries
- Less powerful than QuickBooks
Apptivo
Cloud business management suite
Freemium4.4/5(933 · Sep 2026)
Key features
- Sales CRM with pipeline management, lead scoring, and territory mapping
- Invoicing and billing with recurring payments and online payment acceptance
- Project management with Gantt charts, tasks, and time tracking
Pros
- Extremely customizable without requiring any coding knowledge
- Modular design lets you start small and add apps as the business grows
Cons
- Interface feels dated compared to modern CRM competitors
- Learning curve increases significantly as more apps are activated
Billsby
Streamline subscription billing and revenue operations with powerful, customizable software.
Freemium4.8/5(486 · Sep 2026)
Key features
- Products, plans, and cycles management with advanced pricing modals
- Multiple payment gateways with no-cost migration
- Integrated checkout with two lines of code implementation
Pros
- Easy to use with quick setup (can get started in less than 2 hours)
- Highly customizable and powerful for various business needs
Cons
- Automated tax calculations are an additional charge per transaction on paid plans
- Live chat support is limited to specific EST hours
How we ranked these Invoicing tools for Nonprofits
Step 1
Filter the catalog
We start from our full database of 209 invoicing tools and keep only those matching nonprofits criteria: free or freemium pricing and editorial score 55+.
Step 2
Score each tool
Editorial score (out of 100) on utility, UX, value, support, and innovation, then layered with external signals: G2/Capterra review volume and average rating, recent media mentions, and featured status.
Step 3
Keep the top 12
We rank by combined score and surface the top 12 so the list stays scannable. Pricing is re-checked on rotation and the page rebuilds hourly via ISR so picks stay fresh.
Buyer's guide
Invoicing for Nonprofits: what to know
Nonprofits (the more common US spelling) share all the dynamics of "non-profits" but the dominant platforms repeat across the segment: Salesforce NPSP, Bloomerang, Neon CRM, DonorPerfect, Little Green Light, Virtuous, Kindful as the donor CRMs; Classy, Givebutter, Donorbox, GivingFuel, GiveLively for online fundraising; Aplos, MIP Fund Accounting, Sage Intacct Nonprofit, QuickBooks Online + nonprofit extensions for accounting.
The unique nonprofit needs not present in for-profit B2B: 990 tax preparation integration (most accounting tools lack this; specialty tools like File990 + Aplos cover it), grant tracking + reporting (Foundant, Instrumentl, Submittable), volunteer management with hours tracking (Better Impact, Galaxy Digital, VolunteerMatch), and donor lifetime value optimization (focused on retention + recurring giving).
The financial reality: nonprofits below $1M annual revenue typically run on QuickBooks Online + Bloomerang or Little Green Light + Google Workspace nonprofit edition + Mailchimp nonprofit (15% discount).
Challenges Nonprofits face
- Form 990 tax preparation + transparency requirements differ from for-profit accounting
- Recurring giving (monthly donors) drives 60%+ of major-donor program but takes years to build
- Grant reporting requirements vary by funder; tracking outcomes + impact is manual
- Volunteer hours tracking + Department of Labor compliance for organizations using interns
- Donor data hygiene across CRM + fundraising platform + email is constant work
What to prioritize when picking a tool
- Donor CRM (Bloomerang, NPSP, Neon, DonorPerfect, Little Green Light)
- Online fundraising (Classy, Givebutter, Donorbox, GiveLively)
- Fund accounting (Aplos, MIP, Sage Intacct Nonprofit)
- Grant management (Foundant, Instrumentl, Submittable)
- Volunteer + program management
Frequently asked questions
What is the best invoicing tool for nonprofits in 2026?
Wave ranks first in our invoicing list for nonprofits, rated 4.3/5 across 2,059 verified user reviews. Strong runners-up are TravelPerk, Sage Intacct, My Hours.
Are there free invoicing tools for nonprofits?
Yes. Wave, TravelPerk, Sage Intacct offer a free or freemium plan that fits nonprofits.
How did we pick these invoicing tools?
We filtered our database of 209 invoicing tools to keep only those that match nonprofits: free or freemium pricing and editorial score 55+. The remaining 12 are ranked by editorial score and external signals (G2/Capterra review volume, media mentions, featured status).
What features should nonprofits look for in invoicing software?
Based on our analysis of the top picks, prioritize: free accounting, invoicing, receipt scanning, payroll. These are common to the highest-rated tools in this list.
How often is this list updated?
We refresh editorial scores and pricing weekly. Tool pricing is re-checked on a rotation that touches every tool roughly monthly. The list above was generated on September 18, 2026.