What is Microsoft Whiteboard?
Microsoft Whiteboard is a whiteboard tool. Microsoft Whiteboard is a digital collaborative canvas included with Microsoft 365. Teams can brainstorm, sketch, and organize ideas in real time using sticky notes, drawing tools, shapes, and text. It offers 60+ templates for structured sessions like sprint planning, retrospectives, and workshops. Microsoft Whiteboard ships a free plan plus paid tiers that unlock as usage grows. Buyers most often compare Microsoft Whiteboard against Whimsical, LiveSyncDesk, AFFiNE.
TL;DR - Microsoft Whiteboard
- Digital whiteboard included free with Microsoft 365
- Real-time collaboration with Teams integration and 60+ templates
- Copilot AI assists brainstorming across all major platforms
Pricing: Free plan available
Best for: Growing teams
4.4/5 across review platforms
Pros & Cons
Pros
- Included free with Microsoft 365 subscriptions
- Deep integration with Teams for in-meeting whiteboarding
- 60+ templates cover common business workflows
- Copilot AI helps generate and organize ideas
- Works across all major platforms and devices
- Real-time collaboration with no user limits
Cons
- Requires Microsoft 365 for full functionality
- Fewer templates and integrations than Miro or Mural
- Feature set is basic compared to dedicated whiteboard tools
- Can feel sluggish with very large boards
- Limited third-party app integrations
Ratings Across the Web
4.4(156 reviews)
Ratings aggregated from independent review platforms. Learn more
Key Features
Infinite digital canvas for freeform collaboration60+ templates for meetings, planning, and brainstormingReal-time collaboration with cursor trackingSticky notes, shapes, text, and drawing toolsInking support for pen, stylus, and touchscreenMicrosoft Copilot AI integration for ideationDirect integration with Microsoft Teams meetingsLoop components that sync across M365 appsExport to OneNote and other formatsCross-platform: Windows, iOS, Android, web, Surface Hub
Pricing
Freemium
Microsoft Whiteboard offers a generous free tier with optional paid upgrades for advanced features.
About Microsoft Whiteboard
By Toolradar Team·
Microsoft Whiteboard is a digital collaborative canvas included with Microsoft 365. Teams can brainstorm, sketch, and organize ideas in real time using sticky notes, drawing tools, shapes, and text. It offers 60+ templates for structured sessions like sprint planning, retrospectives, and workshops. Whiteboard integrates directly with Microsoft Teams for in-meeting collaboration and supports Copilot AI to accelerate ideation. It works across Windows, iOS, Android, web, and Surface Hub devices.
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Microsoft Whiteboard FAQ
Is Microsoft Whiteboard free?
A basic standalone version is free. Full features including Teams integration, 60+ templates, and Copilot AI are included with any Microsoft 365 subscription (personal, business, or enterprise).
Can I use Whiteboard in Microsoft Teams meetings?
Yes. Whiteboard is integrated directly into Teams. You can open a whiteboard during any Teams meeting and all participants can collaborate on it in real time.
What devices does Microsoft Whiteboard support?
Whiteboard works on Windows, iOS, Android, web browsers, and Surface Hub. Inking is supported with pen, stylus, or touchscreen input on compatible devices.
How does Copilot work in Whiteboard?
Microsoft Copilot in Whiteboard can generate ideas, organize sticky notes into categories, summarize brainstorming sessions, and suggest next steps based on your board content.
Can I export my whiteboard?
Yes. You can export whiteboard content to OneNote, save as an image (PNG), or share via a link. Loop components on the board also sync automatically across Microsoft 365 apps.
Source: microsoft.com