Short answer: for ten people billed yearly, ProofHub Essential is the cheapest option at $540 a year, because it charges one flat fee for unlimited users, with a cap of 40 projects. Trello Standard costs $600 at the same size, so ProofHub saves $60 a year. ClickUp Unlimited at $840 is the cheapest per-seat plan that includes Gantt charts and still undercuts Trello Premium, which costs $1,200 for ten people and adds timeline and calendar views.
Eight Trello alternatives priced at ten seats, with the free plan limits and the seat rules that change the bill.
Trello is cheap at the entry tier, and the catch is the views. Standard costs $5 a user a month billed yearly, but Calendar, Timeline, Table and Dashboard views sit on Premium. Most reasons to leave come down to two things: the bill grows with every seat, or a view the team needs sits behind the next tier.
Toolradar data: Of the 237 project management tools we track, 49% offer a free or freemium plan, and 51% are paid only. Every tool below has a paid tier that a ten-person team would buy.
This guide prices eight alternatives for one buyer: a ten-person team that bills yearly and needs shared boards with a timeline. Methodology: we checked each vendor's own pricing page in October 2026 and ranked only tools whose US dollar price is on that page. Each cost is the entry paid plan's annual-billing price times ten seats times twelve months, or the flat fee for tools that charge one price for the whole team.
Top Picks
Picked by editorial review, informed by G2 and Capterra review volume and rating and by media mentions, the signals behind our category rankings. How we rate
Flat monthly fee for unlimited users, with board, Gantt, table and calendar views in the feature list.
Starting price
$45 /month flat, billed yearly
4.6 (121 reviews)
Best for
Teams that want one flat bill and fewer than 40 projects.
A fixed monthly price with unlimited people on Studio, card tables for Kanban-style work, and 10 active projects.
Starting price
$59 /month flat, annual billing
4.3 (19,932 reviews)
Best for
Teams that would rather pay one fixed amount than count seats.
The Unlimited plan adds unlimited Gantt charts, storage and integrations for one per-user price billed yearly.
Starting price
$7 /user/month, billed yearly
4.3 (19,870 reviews)
Best for
Teams that want Gantt charts and unlimited storage on one per-seat plan.
| Tool | Starting price | Rating | Best for |
|---|---|---|---|
| ProofHub | $45/month flat, billed yearly | 4.6 121 reviews | Teams that want one flat bill and fewer than 40 projects. |
| Basecamp | $59/month flat, annual billing | 4.3 19,932 reviews | Teams that would rather pay one fixed amount than count seats. |
| ClickUp | $7/user/month, billed yearly | 4.3 19,870 reviews | Teams that want Gantt charts and unlimited storage on one per-seat plan. |
| monday.com | $9/seat/month, billed yearly | 4.7 17,192 reviews | Teams that want a per-seat plan that stays under Trello Premium at ten people. |
| Teamwork.com | $9.99/user/month, billed yearly | 4.4 1,281 reviews | Teams that bill clients by the hour and want time tracking inside the project tool. |
| Wrike | $10/user/month, billed yearly | 4.3 7,577 reviews | Teams of 2 to 15 people that want Gantt charts and a shareable dashboard. |
| Asana | $10.99/user/month, billed yearly | 4.4 27,636 reviews | Teams that run cross-functional projects with timelines and task dependencies. |
| Airtable | $20/editor/month, billed yearly | 3.6 644 reviews | Teams that want a relational database behind their task tracking and can pay per editor. |
- Starting price
- $45/month flat, billed yearly
- Free plan
- No
- Rating
- 4.6 (121 reviews)
Best for: Teams that want one flat bill and fewer than 40 projects.
- Pro: Essential keeps the bill at $540 a year however many people you add
- Pro: Board, Gantt, table and calendar views are all listed on the pricing page
- Pro: Costs less than Trello Standard at ten people, and the gap widens with each seat
- Con: Essential caps the workspace at 40 projects
- Con: No free plan, only a free trial
ProofHub's pricing, starting at $45/month for the Essential plan, is competitive for its feature set, especially with unlimited users.
Watch out
Storage limits could be an issue
- Starting price
- $59/month flat, annual billing
- Free plan
- Yes
- Rating
- 4.3 (19,932 reviews)
Best for: Teams that would rather pay one fixed amount than count seats.
- Pro: Studio includes unlimited people, with no per-user fees
- Pro: Card tables are Basecamp's version of Kanban for process tracking
- Pro: Undercuts Trello Premium's $1,200 for ten people by $492
- Con: Studio stops at 10 active projects and 25GB of storage
- Con: Costs $108 more than Trello Standard at ten people, and stays higher up to 11 people
Basecamp's pricing is quite generous, especially for smaller teams with the Free and Plus tiers.
ClickUp
The Unlimited plan adds unlimited Gantt charts, storage and integrations for one per-user price billed yearly.
- 4.6 on G2 (14,240 reviews)
- 4.6 on Capterra (4,630 reviews)
- 4.3 on TrustRadius (693 reviews)
- Starting price
- $7/user/month, billed yearly
- Free plan
- No
- Rating
- 4.3 (19,870 reviews)
Best for: Teams that want Gantt charts and unlimited storage on one per-seat plan.
- Pro: At $84 a seat a year, it undercuts Trello Premium's $120 a seat at every team size
- Pro: Free Forever has unlimited members, so a whole team can start without a bill
- Pro: Unlimited includes unlimited Gantt charts, spaces, folders and forms
- Con: Paid guest seats are limited, then guests are read-only and unlimited
- Con: Monthly billing adds $360 a year at ten seats
ClickUp is the value leader among mainstream project management tools.
Watch out
Free plan automation limit (100) is LIFETIME, not monthly, once exhausted, you must upgrade
monday.com
The Basic seat costs $9 a month billed yearly, with a free plan for two seats and three boards.
- 4.7 on G2 (17,192 reviews)
- Starting price
- $9/seat/month, billed yearly
- Free plan
- Yes
- Rating
- 4.7 (17,192 reviews)
Best for: Teams that want a per-seat plan that stays under Trello Premium at ten people.
- Pro: Basic at $1,080 for ten seats is $120 under Trello Premium
- Pro: The free plan is free forever for up to two people with three boards
- Pro: Standard is $12 a seat billed yearly, $1,440 for ten people
- Con: The free plan stops at two seats, too small for a team
- Con: Monthly billing is $12 a seat, $36 more a seat a year than the yearly price
monday.com does not publish a single static dollar on its support docs.
Watch out
Seat math is buckets, not exact headcount. Minimum 3 seats, then 5, 10, 15. A team of 4 pays for 5 (monday Support, Aug 2026).
Teamwork.com
Basics at $9.99 per user a month billed yearly, with Gantt, table, list and board views and billable time tracking.
- 4.4 on G2 (1,214 reviews)
- 4.3 on SourceForge (67 reviews)
- Starting price
- $9.99/user/month, billed yearly
- Free plan
- Yes
- Rating
- 4.4 (1,281 reviews)
Best for: Teams that bill clients by the hour and want time tracking inside the project tool.
- Pro: Basics includes Gantt, table, list and board views on one plan
- Pro: Free plan covers up to five users and five projects
- Pro: Basics costs $1.20 less than Trello Premium at ten people
- Con: Basics needs at least three users, so a two-person team cannot use it
- Con: Workload planning and 20,000 automations start on Accelerate at $24.99 a user a month
Teamwork's pricing is fair, offering a generous free tier and competitive per-user pricing.
Watch out
Free tier limited to 5 users, 2 projects.
- Starting price
- $10/user/month, billed yearly
- Free plan
- Yes
- Rating
- 4.3 (7,577 reviews)
Best for: Teams of 2 to 15 people that want Gantt charts and a shareable dashboard.
- Pro: Team costs the same per seat as Trello Premium, billed annually
- Pro: The free plan includes a drag-and-drop Kanban board and table view
- Pro: Business at $25 a user adds templates, standard integrations and AI Elite actions
- Con: Seats are sold in groups of five up to 30, so an 11-person team buys 15
- Con: Business is annual only and costs $3,000 for ten people
It's best for larger organizations that can leverage the extensive features of the Business and Enterprise tiers.
- Starting price
- $10.99/user/month, billed yearly
- Free plan
- Yes
- Rating
- 4.4 (27,636 reviews)
Best for: Teams that run cross-functional projects with timelines and task dependencies.
- Pro: Starter has no user seat limits and includes unlimited free guests
- Pro: Timeline and Gantt views show schedules and task dependencies
- Pro: Personal is free forever for two users
- Con: Starter costs $718.80 more than Trello Standard for ten people
- Con: Monthly billing adds $2.50 a user a month on Starter
Asana is the structured project management tool for teams that need goals, portfolios, and workflow automation, not just task boards.
Watch out
Starter caps automation at 250 runs/month across the entire workspace, a single daily rule on 10 boards burns through this in 25 days, forcing an upgrade to Advanced at 2.3x the price
Airtable
The Team plan at $20 per editing seat a month billed yearly, with read-only collaborators and share links at no charge.
- 2.4 on Trustpilot (387 reviews)
- 4.4 on TrustRadius (239 reviews)
- 4.4 on PeerSpot (18 reviews)
- Starting price
- $20/editor/month, billed yearly
- Free plan
- Yes
- Rating
- 3.6 (644 reviews)
Best for: Teams that want a relational database behind their task tracking and can pay per editor.
- Pro: The free plan is available at no cost for teams starting out
- Pro: Read-only collaborators and share links are free on Team and Business
- Pro: Relational databases connect data from apps, workflows and tools
- Con: Team costs $2,400 a year for ten editors, twice Trello Premium
- Con: Business at $45 a user billed yearly costs $5,400 for ten people
Airtable is generous for small teams but costs escalate quickly at scale.
Watch out
Free tier caps at 1,000 records per base, most teams hit this within weeks
What a Trello alternative has to match
Trello is a board tool. Each list holds cards, and each card carries its owner, due date and checklist. The Standard plan adds unlimited boards, custom fields, card mirroring and advanced checklists. Premium adds the layouts teams usually ask for once the board is full: Calendar, Timeline, Table, Dashboard and Map views, plus admin and security features. The free plan stops at 10 boards per workspace and 10 collaborators.
An alternative has to match one of two layers. Some tools copy the board and little else, which makes them easy to switch to. Others, such as ClickUp and Asana, trade the simple board for a full project plan with Gantt charts and workload views. Price follows the layer you pick, so the first question is which view your team opens every week.
The category has many options, and the project management guide lists the full field. This page narrows it to the switches that a buyer comparing Trello's bill actually makes.
Why the seat count decides the answer
Per-seat pricing scales in a straight line, so the cheapest tool depends on headcount. Trello Standard works out to $60 a seat a year. ProofHub Essential charges one flat fee whatever the headcount, so the two tie at nine people, and ProofHub is cheaper from the tenth seat. Basecamp Studio at $708 a year beats Trello Standard only from the twelfth person, because it charges one fee for unlimited people.
Trello Premium costs $120 a seat a year. Against that tier, ClickUp Unlimited ($84 a seat), monday.com Basic ($108) and Teamwork.com Basics ($119.88) all come in lower per seat. Asana Starter ($131.88) does not. Read the table as a seat count, not a headline price, because the answer changes between nine and twelve people.
The Airtable Team plan is the most expensive entry in this set at $240 a seat a year. Its per-seat rule also counts only people who can edit, so the bill depends on who needs write access, not on how many people see the workspace.
Key Features to Look For
Free plan limits (Important)
Trello's free plan allows 10 boards per workspace and up to 10 collaborators. ClickUp Free Forever has unlimited members with 60MB of storage. monday.com's free plan stops at 2 seats and 3 boards, and Teamwork's at 5 users and 5 projects. Asana Personal is free for 2 users.
Project and storage caps (Important)
ProofHub Essential caps the workspace at 40 projects and 15GB of storage, and Ultimate at $89 a month removes the project cap. Basecamp Studio allows 10 active projects and 25GB. Trello Standard and Premium have unlimited boards.
Guest and viewer rules (Important)
ClickUp's paid plans start with a limited number of paid guest seats and then unlimited read-only guests. Asana Starter includes unlimited free guests. Airtable charges nothing for read-only collaborators or share links on Team and Business.
Seat minimums and step sizes (Nice to have)
Teamwork Basics needs at least 3 users and Accelerate at least 5. Wrike's Team plan takes 2 to 15 users and sells seats in groups of five up to 30, so an 11-person team pays for 15 seats. Business plans from Wrike are annual only.
Before you switch
-
Count editors, not viewers, if the tool bills by editing seat. Airtable charges every user with edit permission on at least one base, and it does not charge read-only collaborators.
-
Decide how clients join. ClickUp's paid guest seats are limited, while Asana Starter lists unlimited free guests.
Evaluation Checklist
Price the tier that holds your views, not the cheapest tier that holds your boards.
Multiply the seat price by your real headcount and by 12, then compare with the flat fee at the same size.
Check the minimum and the step size: Teamwork Basics needs 3 users, Accelerate 5, and Wrike sells seats in groups of five up to 30.
Confirm the annual price on the vendor's pricing page on the day you buy, because list prices move.
Pricing Overview
Trello Standard
Unlimited boards, card mirroring, custom fields and advanced checklists for teams that only need boards.
$5 per user/month, billed yearly ($6 billed monthly)
Trello Premium
Adds Calendar, Timeline, Table, Dashboard and Map views, plus admin and security features.
$10 per user/month, billed yearly ($12.50 billed monthly)
ProofHub Essential
Unlimited users, up to 40 projects and 15GB of storage on one flat fee.
$45/month, billed yearly ($50 billed monthly)
ProofHub Ultimate
Unlimited projects, 100GB of storage, custom roles and white labeling.
$89/month, billed yearly ($99 billed monthly)
Basecamp Studio
Unlimited people and up to 10 active projects with 25GB of storage, including card tables.
$59/month on annual billing
ClickUp Unlimited
Unlimited tasks, unlimited Gantt charts, unlimited storage and unlimited integrations.
$7 per user/month, billed yearly (monthly billing costs more)
Pricing Comparison
| Tool | Entry paid plan | Price (billed yearly) | Cost for 10 people per year | Free plan |
|---|---|---|---|---|
Essential, 40 projects | $45/month flat | $540 | Free trial only, no free plan | |
Trello (baseline) | Standard | $5/user/month | $600 | 10 boards per workspace, up to 10 collaborators |
Basecamp | Studio, 10 active projects | $59/month flat | $708 | 1 project, 1GB, 5 users |
Unlimited | $7/user/month | $840 | Free Forever, unlimited members, 60MB storage | |
Basic | $9/seat/month | $1,080 | Up to 2 seats, 3 boards | |
Basics, 3-user minimum | $9.99/user/month | $1,198.80 | Up to 5 users, 5 projects | |
Wrike | Team, 2 to 15 users | $10/user/month | $1,200 | Free plan with board and table views |
Trello (Premium views) | Premium | $10/user/month | $1,200 | Same free plan as Standard |
Asana | Starter, no seat limit | $10.99/user/month | $1,318.80 | Personal, free forever, 2 users |
Airtable | Team, edit seats only | $20/user/month | $2,400 | Free plan at no cost to start |
Prices checked on vendor pages in October 2026, in US dollars: Trello pricing, ProofHub pricing, Basecamp pricing, ClickUp pricing, monday.com pricing, Teamwork.com pricing, Wrike pricing, Asana pricing and Airtable pricing. Cost for 10 people is the seat price times 10 times 12 months, or the flat fee for ProofHub and Basecamp.
Mistakes to Avoid
- ×
Comparing Trello Standard's seat price with a rival's Premium-tier price and calling the rival cheaper. Compare the same views tier on both sides.
- ×
Using the monthly price. Billed monthly, ClickUp Unlimited costs $360 a year more at ten seats than billed yearly, so compare on the yearly basis.
- ×
Assuming a free plan covers the team. monday.com's free plan stops at two seats, and Asana Personal covers two users.
- ×
Forgetting the seat minimum. Teamwork Basics starts at three users, so a two-person team cannot start there.
Expert Tips
- →
Ask which views the team opens every week. A Gantt chart or timeline adds value only if someone updates it, and that is the view that decides the tier.
- →
Test the flat-fee plan with your real project count before you commit. ProofHub Essential's 40-project cap is the number to check against your current workload.
- →
Keep Trello's free plan for a pilot. Its 10-board cap and 10 collaborators are enough to run one team's first workflow.
- →
Red Flags to Watch For
-
Seat rounding: Wrike sells seats in groups of five up to 30, so an 11-person team pays for 15 seats.
-
Monthly billing: the ClickUp Unlimited and monday.com Basic seat prices both rise when billed monthly, so check the billing basis of any quote.
-
Editor-only billing: Airtable charges every user with edit permission on at least one base.
The Bottom Line
For ten people billed yearly, ProofHub Essential is the lowest entry price in this table, $60 under Trello Standard, but it caps the workspace at 40 projects. ClickUp Unlimited at $840 is the cheapest per-seat plan with Gantt charts that still undercuts Trello Premium. Stay on Trello Standard if boards are enough for the team. Check each vendor's pricing page on the day you buy. Cite this: Toolradar, "Cheaper Trello Alternatives in 2026: Pricing Compared", October 2026.
Frequently Asked Questions
What is the cheapest Trello alternative for 10 people?
ProofHub Essential at $45 a month billed yearly is $540 a year for ten people, with unlimited users and a 40-project cap. Trello Standard costs $600 at the same size, so ProofHub is $60 cheaper.
How much does Trello cost per user in 2026?
Standard is $5 a user a month billed yearly, or $6 billed monthly. Premium is $10 a user a month billed yearly, or $12.50 billed monthly. Enterprise is $17.50 a user a month billed annually, which comes to $210 a user a year. These figures are from Trello's pricing page, checked in October 2026.
Is there a free Trello alternative?
Yes, several. ClickUp Free Forever allows unlimited members with 60MB of storage. Asana's Personal plan is free for two users. Teamwork's free plan covers up to five users and five projects, and monday.com's covers two seats and three boards. Trello's own free plan allows 10 boards per workspace.
Is Asana cheaper than Trello?
No. Asana Starter is $10.99 a user a month billed yearly, which comes to $1,318.80 for ten people and $718.80 more than Trello Standard. Starter has no seat limit and includes Timeline and Gantt views, so the extra cost buys those views and unlimited free guests.
Does ClickUp cost less than Trello Premium?
Yes, at every team size. ClickUp Unlimited costs $84 a seat a year billed yearly, against Trello Premium's $120 a seat a year. For ten people that is $840 against $1,200, and ClickUp Unlimited includes unlimited Gantt charts. Its paid guest seats are limited.
When does a flat fee beat per-seat pricing?
ProofHub Essential beats Trello Standard from the tenth person, and Basecamp Studio at $59 a month beats it from the twelfth. Above those counts, the flat fee holds steady while the Trello Standard bill rises with each new seat.
Cite this page: Toolradar, "Cheaper Trello Alternatives in 2026: Pricing Compared", updated October 2026, https://toolradar.com/guides/cheaper-trello-alternatives
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