Short answer: for a service firm with 40 clients and 3 team members, SuiteDash Start is the cheapest of the nine plans priced here, at $180 a year billed yearly ($19 a month billed monthly), and its pricing page states unlimited clients and staff on every plan. Dubsado Starter follows at $335 a year, and HoneyBook Essentials, which adds up to 2 team members, costs $588. Assembly, which caps active contacts on its lower plans, would cost $1,188 a year at the same size. Prices checked 20 Oct 2026.
Nine client portals and client workspaces priced for 40 clients and 3 team members, each with its client limit quoted from its own pages, checked on 20 October 2026.
A client portal is cheap at 10 clients and expensive at 100 when the bill follows the one number that grows with your success. Some vendors cap active clients on each plan, some charge for team seats, and one prices by process volume. This guide keeps the portals whose own pages state that clients are unlimited or free, and prices them on one scenario. Toolradar data: Toolradar tracks 66 client portals, and 45% of the client portals on Toolradar are free, freemium or open source, but the category also holds practice-management tools built for one profession, so this guide prices portals and client workspaces that are not tied to one profession.
The scenario, called S1, is a service firm with 40 active clients and 3 team members that wants a client portal with its own branding, invoices, and forms or e-signature, billed yearly. Own domain is shown in the table's last column, and file sharing and messaging are noted in the picks where the vendors differ. Each tool is priced on the cheapest plan that covers S1's clients and seats, plus its branding, invoices and forms where the vendor lists them, and the arithmetic is shown once: ManyRequests Core is $39 a month billed yearly with 1 seat plus $15 for each extra seat, so 3 seats cost (39 + 2 x 15) x 12 = $828 a year. The table runs from lowest to highest cost at S1, and branding differs by row: ManyRequests Core keeps its Powered by label, and Pro, which removes it, would cost $1,548. Two ladders show where each bill moves: 15 clients with 1 user, and 150 clients with 8 users.
Methodology: the category holds 66 tools, and this guide prices nine that state on their own pages that clients are unlimited or free, or that users are unlimited with no per-user fee. Every price, limit and feature was read on the vendors' own pricing, help and product pages on 20 Oct 2026, billed yearly unless a row says otherwise, and every total is our arithmetic on printed prices. The guide compares vendor pages and does not test the products. Assembly is left out because it caps active contacts on its lower plans, Moxo because it prices by process volume (a Team plan at $5,000 per year with 100 flows, in its own article), and accounting tools such as Karbon because they serve one profession. See also the client portals category, best CRM for service businesses and best e-signature software.
Top Picks
Picked by editorial review, informed by G2 and Capterra review volume and rating and by media mentions, the signals behind our category rankings. How we rate
One flat price with unlimited staff and clients, and a custom URL, e-signed documents and invoices on the entry plan.
Starting price
Start $180/yr; $19/mo monthly
4.8 (1,252 reviews)
Best for
Firms with a growing client list and a small budget that want their own domain
Unlimited clients and projects on both plans, with invoicing, payment plans, forms and client portals on Starter.
Starting price
Starter $335/yr; $35/mo monthly
4.3 (137 reviews)
Best for
Solo operators and small teams who want contracts, forms and invoices in one portal
Unlimited clients on every plan; Essentials adds up to 2 team members and drops the Powered by label.
Starting price
Essentials $49/mo yearly; $59 monthly
4.6 (938 reviews)
Best for
U.S., Canada, UK and Australia firms that want proposals, contracts and invoices in one portal
| Tool | Starting price | Rating | Best for |
|---|---|---|---|
| SuiteDash | Start $180/yr; $19/mo monthly | 4.8 1,252 reviews | Firms with a growing client list and a small budget that want their own domain |
| Dubsado | Starter $335/yr; $35/mo monthly | 4.3 137 reviews | Solo operators and small teams who want contracts, forms and invoices in one portal |
| HoneyBook | Essentials $49/mo yearly; $59 monthly | 4.6 938 reviews | U.S., Canada, UK and Australia firms that want proposals, contracts and invoices in one portal |
| Plutio | Pro $490/yr; $49/mo monthly | 4.4 286 reviews | Freelancers and small agencies outgrowing 9 clients who want projects, invoices and contracts together |
| ManyRequests | Core $39/mo billed yearly | 4.9 8 reviews | Agencies and productized-service firms that bill by request or retainer |
| Bonsai | Premium $29/user/mo yearly | 4.3 101 reviews | Freelancers and small firms that bill per user and want proposals, contracts and time tracking |
| Teamwork | Accelerate $24.99/user/mo yearly | 4.4 1,281 reviews | Agencies that run client projects in a project tool and want clients as free users |
| Basecamp | Unlimited $299/mo yearly | 4.3 19,932 reviews | Teams that give each client a project and need messages and files, not invoices |
| Dock | Standard $350/mo; 5 users included | 4.6 481 reviews | Sales and customer-success teams that want a client workspace per account |
- Starting price
- Start $180/yr; $19/mo monthly
- Free plan
- No
- Rating
- 4.8 (1,252 reviews)
Best for: Firms with a growing client list and a small budget that want their own domain
- Pro: The pricing page says one price, not per user, with unlimited clients and staff on all plans.
- Pro: The Start help article lists invoices, forms, signed documents, secure messaging, 100GB and a custom URL and login.
- Pro: Yearly billing saves $48 against twelve months of the monthly price.
- Con: Start has no Proposals, Deals pipeline or FLOWs; Proposals arrive on Thrive at $480 a year.
- Con: Storage is 100GB, extra space costs $5 a month per 250GB, and Thrive lists 500GB.
- Starting price
- Starter $335/yr; $35/mo monthly
- Free plan
- Yes
- Rating
- 4.3 (137 reviews)
Best for: Solo operators and small teams who want contracts, forms and invoices in one portal
- Pro: The plan table lists unlimited projects and clients, client portals, invoicing and form templates on Starter and Premier.
- Pro: The pricing page says 3 additional users are free, then prints $25 a month for 4 to 10 users.
- Pro: A custom domain replaces hello.dubsado.com on invoices, forms and portals, and the help article names no plan.
- Con: Starter allows 1 active lead capture form and omits scheduling, workflows and public proposals; Premier adds them at $525 a year.
- Con: Neither the plan table nor the portal page lists file sharing or in-portal messaging.
Dubsado's pricing is on the higher side for individual creative professionals, especially with the Premier Plan at $525/yr.
Watch out
Annual-only billing for listed prices
- Starting price
- Essentials $49/mo yearly; $59 monthly
- Free plan
- Yes
- Rating
- 4.6 (938 reviews)
Best for: U.S., Canada, UK and Australia firms that want proposals, contracts and invoices in one portal
- Pro: The FAQ says clients and projects are unlimited on any plan and that HoneyBook never charges to add more.
- Pro: The plan table ticks the portal, contracts, invoices and Custom URLs on all plans, and label removal from Essentials.
- Pro: The help center says Starter adds no team members, Essentials up to 2 and Premium an unlimited number.
- Con: A third added team member, or the 8-user ladder, needs Premium at $109 a month billed yearly ($1,308 a year).
- Con: Card fees start at 2.7% plus 10 cents in the FAQ and 2.9% plus 25 cents in the plan table.
Plutio
Pro removes the 9-client cap with unlimited active clients and no per-client fees; white-label and a custom domain are extra.
- 4.6 on Capterra (162 reviews)
- 4.3 on SourceForge (67 reviews)
- 4.3 on G2 (57 reviews)
- Starting price
- Pro $490/yr; $49/mo monthly
- Free plan
- No
- Rating
- 4.4 (286 reviews)
Best for: Freelancers and small agencies outgrowing 9 clients who want projects, invoices and contracts together
- Pro: The pricing page says there are no per-client fees, and Pro and Max include unlimited clients.
- Pro: Pro includes 30 contributors, 500GB, and projects, invoices, proposals, contracts, forms and the portal.
- Pro: Yearly billing saves $98 against twelve months at the monthly price.
- Con: Core at $190 a year stops at 9 active clients, so the 40-client scenario needs Pro.
- Con: White-label and the custom domain are a $9 a month add-on, which brings S1 to $598; the page does not say if it bills yearly.
Plutio's pricing is generally fair, with the Pro tier at $49/month offering the best value for growing businesses due to unlimited clients and a generous number of contributors.
ManyRequests
Unlimited clients and a custom domain on both plans; clients do not count as seats, so the bill follows your team size.
- Starting price
- Core $39/mo billed yearly
- Free plan
- No
- Rating
- 4.9 (8 reviews)
Best for: Agencies and productized-service firms that bill by request or retainer
- Pro: The plan table ticks unlimited clients and a custom domain such as app.youragency.com on Core and Pro.
- Pro: The page says invited clients do not count as a seat; each seat is a team member.
- Pro: Core lists request forms, file sharing, messaging, invoices and subscriptions, with 1TB of storage in the plan table and 500GB in the FAQ.
- Con: One seat is included, then $15 a month per extra seat on yearly billing or $20 on monthly billing.
- Con: The annual tab's table lists 5 included seats and $20 per extra seat, its cards say 1 and $15, so S1 could be $468; we rank on the cards.
ManyRequests offers a fair pricing structure, especially with the Core plan at $59/month providing a comprehensive set of features for agencies.
- Starting price
- Premium $29/user/mo yearly
- Free plan
- No
- Rating
- 4.3 (101 reviews)
Best for: Freelancers and small firms that bill per user and want proposals, contracts and time tracking
- Pro: The Basic plan card lists unlimited clients, and each higher plan is Everything in the plan below.
- Pro: Client portal, proposals and contracts, forms and invoices start on Essentials at $19 per user per month billed yearly.
- Pro: Premium adds client tasks and messaging and removes Bonsai branding.
- Con: S1 costs $1,044 a year on Premium because the price is per user, or $1,404 billed monthly.
- Con: Custom domain is ticked on Premium and Elite but marked expected to be released in 2026.
Bonsai's pricing is fair, especially for solo professionals or small teams.
Watch out
Elite tier requires 3 users minimum
Teamwork
Client users are free with no cap printed, but branding and a custom domain start on Accelerate, which has a 5-user minimum.
- 4.4 on G2 (1,214 reviews)
- 4.3 on SourceForge (67 reviews)
- Starting price
- Accelerate $24.99/user/mo yearly
- Free plan
- Yes
- Rating
- 4.4 (1,281 reviews)
Best for: Agencies that run client projects in a project tool and want clients as free users
- Pro: The license article says client users cost nothing and only standard users count as paid seats.
- Pro: Accelerate lists custom branding, a custom domain, basic client invoices and smart request forms.
- Pro: Basics at $9.99 per user per month billed yearly already admits client users, with a 3-user minimum.
- Con: Accelerate's 5-user minimum makes S1 cost $1,499.40 a year, not the $899.64 that 3 seats would suggest.
- Con: A client user can join up to 5 active projects.
Teamwork's pricing is fair, offering a generous free tier and competitive per-user pricing.
Watch out
Free tier limited to 5 users, 2 projects.
- Starting price
- Unlimited $299/mo yearly
- Free plan
- Yes
- Rating
- 4.3 (19,932 reviews)
Best for: Teams that give each client a project and need messages and files, not invoices
- Pro: The pricing page says there are no per-user fees, and Studio and above list unlimited users.
- Pro: The help center adds clients to a project and lets you choose what they see; client projects are private by default.
- Pro: Studio holds 10 active projects with 25GB, and Pro holds 25 with 100GB.
- Con: One project per client puts 40 clients on Unlimited at $3,588 a year.
- Con: The pricing page lists no invoices, forms, e-signature or custom domain.
Basecamp's pricing is quite generous, especially for smaller teams with the Free and Plus tiers.
- Starting price
- Standard $350/mo; 5 users included
- Free plan
- Yes
- Rating
- 4.6 (481 reviews)
Best for: Sales and customer-success teams that want a client workspace per account
- Pro: The FAQ says Dock charges for internal team members and external collaborators have free access.
- Pro: Standard lists unlimited workspaces, custom branding and priority support; Free lists 10 workspaces.
- Pro: Standard includes 5 users, with additional seats at $50 a month.
- Con: S1 costs $4,200 a year on Standard, which prints $350 per month with no yearly rate.
- Con: Custom domain and emails are listed only on Enterprise, and removing the Dock logo needs Premium.
This pricing structure is best for small to medium-sized businesses looking for a cost-effective collaboration and revenue enablement platform.
Other Client Portals tools worth considering
More published tools from our Client Portals category, ordered by our category ranking. They are not part of the editorial picks above.
What client portal software is, and what no per-client fee means
Client portal software gives each client a private, branded login to the firm's files, messages, invoices, forms and project status. A no-per-client-fee portal prints no cap on clients and no charge per client, so the bill follows your team or plan tier, not your client list.
The nine tools come in four shapes: all-in-one suites (SuiteDash, Dubsado, HoneyBook, Plutio, Bonsai), an agency request portal (ManyRequests), project tools with free client users (Teamwork, Basecamp) and a sales and onboarding workspace (Dock). Basecamp and Dock list no invoices or e-signature on their pricing pages.
Why the client cap is the first number to read
A cap turns growth into a price step. Assembly caps active contacts on its lower plans (5 on Free, 50 on Starter, 500 on Professional) and goes unlimited from Advanced, at $499 a month billed annually, while its FAQ says there are no per-client charges. Starter is $29 a month billed yearly for 1 internal user, so 15 clients cost $348 a year. At S1, with 3 internal users, Professional at $99 a month billed annually costs $1,188 a year, and the 51st active contact forces that move even for one user. That is more than the first six rows of the table, while SuiteDash does not move at any step of either ladder.
Caps also appear in other units: Plutio Core stops at 9 active clients, ClientJoy's Starter and Premium plans at 25 and 100 client accounts, and Softr's Basic, Pro and Business plans at 5, 50 and 100 client users.
Key Features to Look For
Who counts as a paid seat (Essential)
SuiteDash lists unlimited staff. Bonsai and Teamwork bill every user, ManyRequests and Dock charge for extra seats, and HoneyBook Essentials adds up to 2 team members.
Own domain for the portal (Important)
SuiteDash Start, ManyRequests Core and Teamwork Accelerate list a custom domain, and HoneyBook ticks Custom URLs on all three plans. Plutio sells white-label for $9 a month, and Dock lists a custom domain only on Enterprise.
Branding removal (Important)
The Powered-by label goes away on HoneyBook Essentials, ManyRequests Pro, Bonsai Premium, Dock Premium and Plutio's white-label add-on.
Invoices and e-signature (Important)
SuiteDash, Dubsado, HoneyBook, Plutio, ManyRequests and Bonsai list invoices, and Teamwork does from Accelerate. SuiteDash, Dubsado, HoneyBook and Plutio name e-signature.
Billing term gap (Important)
Paying monthly instead of yearly adds $48 a year on SuiteDash Start, $85 on Dubsado Starter, $98 on Plutio Pro, $120 on HoneyBook Essentials and $360 on Bonsai Premium at 3 users.
What to check before you pick
-
Copy the sentence that states the client limit and check which plan it sits on. Plutio's unlimited clients start on Pro, not Core.
-
Count seats for the team you will have in a year. Bonsai is billed per user, while SuiteDash does not move.
Evaluation Checklist
Find the pricing-page sentence that states unlimited clients or free client users.
Read the users or seats row for the plan you would buy, including any minimum.
Check the own-domain and branding-removal rows, then switch the billing toggle and note both prices.
Price the plan at three times your current client count and team size.
Pricing Overview
Flat account, unlimited staff
SuiteDash Start adds invoices, forms, e-signed documents and a custom URL, whatever the team size.
One flat price per account
Priced by team tier
Billed yearly, by team size
Per seat
ManyRequests Core, Bonsai Premium and Teamwork Accelerate bill team seats, so the cost follows headcount.
$828 to $1,499.40 a year billed yearly
Project and sales workspaces
Basecamp Unlimited and Dock Standard make clients free users but list no invoices or e-signature.
$3,588 to $4,200 a year
Capped plans, not ranked
Assembly Free, Starter and Professional cap active contacts, and unlimited starts on Advanced.
Caps of 5, 50 and 500 contacts
Pricing Comparison
| Tool | Plan priced and printed price | Client limit on the vendor's pages | Per year at S1 (40 clients, 3 team members) | Per year at 15 clients, 1 user | Per year at 150 clients, 8 users | Own domain on that plan |
|---|---|---|---|---|---|---|
Start: $19 a month billed monthly, $180 a year billed yearly | Unlimited clients and staff on all plans | $180 | Unchanged | Unchanged | Yes, custom URL on Start | |
Dubsado | Starter: $35 a month billed monthly, $335 a year billed yearly | Unlimited projects and clients | $335 (3 additional users free) | Unchanged | $635 (adds the $25 a month tier for 4 to 10 users) | Yes, no plan named |
Essentials: $59 a month billed monthly, $49 billed yearly; Starter $36, $29 | Unlimited clients and projects on every plan | $588 (owner plus up to 2 team members) | $348 (Starter, 1 user) | $1,308 (Premium, unlimited team members) | Yes, ticked on all three plans | |
Plutio | Pro: $49 a month billed monthly, $490 a year billed yearly; white-label $9 a month | Unlimited active clients on Pro; Core stops at 9 | $598 ($490 plus $108 white-label) | Unchanged (Core stops at 9) | Unchanged (30 contributors included) | Yes, with the add-on |
Core: $59 a month billed monthly, $39 billed yearly with 1 seat, then $15 per extra seat | Unlimited clients; invited clients are not seats | $828 (the annual tab's 5 seats would give $468) | $468 | $1,728 (7 extra seats) | Yes, custom domain on Core | |
Bonsai | Premium: $39 per user per month billed monthly, $29 billed yearly | Unlimited clients on every plan | $1,044 (3 users) | $348 (1 user) | $2,784 (8 users) | Ticked, marked expected in 2026 |
Teamwork | Accelerate: $24.99 per user per month billed yearly, 5-user minimum | Client users are free, no cap printed; each joins up to 5 active projects | $1,499.40 (5 seats) | Unchanged (5-user minimum) | $2,399.04 (8 users) | Yes, from Accelerate |
Basecamp | Unlimited: $299 a month billed yearly; Pro $99, Studio $59 billed monthly | Unlimited users on Studio and above, no per-user fees | $3,588 (40 active projects) | $1,188 (Pro, 25 active projects) | Unchanged | Not listed |
Dock | Standard: $350 per month, 5 users, then $50 a month per extra seat | Clients and partners are free; internal seats are charged | $4,200 (3 users) | Unchanged | $6,000 (8 users) | Enterprise only |
Prices and limits checked on 20 October 2026 on SuiteDash pricing and its Start plan help article, Dubsado pricing and its URL customization article, Plutio pricing with its plans overview and client portal page, ManyRequests pricing, Bonsai pricing, HoneyBook pricing with its team member article, Teamwork pricing with its license types article, Basecamp pricing with its clients article, Dock pricing, Assembly pricing, ClientJoy pricing, Softr pricing, Zoho Invoice pricing and Moxo's white-label portal pricing article. Totals are our arithmetic: the printed yearly price, or the monthly price billed yearly times 12, plus extra seats where charged. Basecamp's Studio and Pro, Dock Standard and Dubsado's user tier print monthly prices, multiplied by 12. HoneyBook and Plutio carry discount banners and codes, and this table prices the plan cards. Basecamp's FAQ rounds the Unlimited price to $300 a month.
Mistakes to Avoid
- ×
Reading unlimited as true on every plan. Plutio Core stops at 9 active clients, and Pro costs $300 more a year ($490 against $190).
- ×
Ignoring a seat minimum. Teamwork Accelerate lists 5 users, so 3 team members cost $599.76 a year more than 3 seats would suggest.
- ×
Comparing monthly with yearly prices. HoneyBook Essentials costs $120 more a year billed monthly than billed yearly.
- ×
- ×
Pricing a per-user tool by the client list. Bonsai Premium rises from $1,044 to $2,784 a year between 3 and 8 users with no new clients.
Expert Tips
- →
Run your own ladder. Price each plan at today's client count and at three times that number. SuiteDash does not move, while Assembly jumps at the 51st contact.
- →
Match the plan to the row you need. Branding removal, custom domain and team size sit on different plans at HoneyBook, ManyRequests and Teamwork.
- →
- →
Take yearly billing after the trial. At S1 it saves $85 on Dubsado, $120 on HoneyBook and $360 on Bonsai.
- →
Save the sentence that states the client limit, with the date, because plans change.
Red Flags to Watch For
-
A pricing page that says there are no per-client charges and still caps active contacts on its lower plans, as Assembly's does.
-
A plan card, table or FAQ that disagree on seats or storage, as ManyRequests' pricing page does.
-
A feature ticked in a plan table but marked as expected in 2026, as Bonsai's custom domain is.
-
A minimum number of paid users above your team size, such as the 5 on Teamwork Accelerate.
The Bottom Line
SuiteDash Start is the cheapest of these nine plans at S1 and lists a custom URL. Take Dubsado Starter for a forms-and-contracts workflow, HoneyBook Essentials for the owner plus 2 team members with the label removed, or ManyRequests Core for request-based agencies. Choose Basecamp or Dock only when invoices live elsewhere. Avoid plans that tie price to active contacts, because Assembly's bill jumps at the 51st active contact. Prices checked 20 Oct 2026.
Cite this: Toolradar, "Client Portal Software With No Per-Client Fees in 2026," October 2026. Prices checked on vendor pages on 20 October 2026. Scenario S1: 40 clients and 3 team members, billed yearly.
Frequently Asked Questions
Which client portal software has no per-client fees?
Among the nine tools priced here, SuiteDash, Dubsado, HoneyBook, ManyRequests and Bonsai state unlimited clients on their pricing pages, Plutio does from Pro, and Teamwork, Basecamp and Dock say client users are free or unlimited. At 40 clients and 3 team members the cheapest is SuiteDash Start, followed by Dubsado Starter, checked 20 Oct 2026.
How much does client portal software cost for 40 clients and 3 team members?
Among the nine plans priced here the yearly bill runs from SuiteDash Start to $4,200 for Dock Standard ($350 per month). HoneyBook Essentials is $588, Plutio Pro with white-label $598 (the add-on prints no billing term), ManyRequests Core $828, Bonsai Premium $1,044 and Teamwork Accelerate $1,499.40, billed yearly. Basecamp Unlimited is $3,588 because one project per client needs 40 active projects. Totals are our arithmetic, checked 20 Oct 2026.
Is there a free client portal with unlimited clients?
Not among the nine. Basecamp's Free plan allows 1 project and 5 users, Teamwork's Free plan 5 users and no client users, Dock's Free plan 10 workspaces, and the rest offer trials from 7 days (Plutio, Bonsai) to 30 days (HoneyBook). Zoho Invoice is free with a self-service customer portal, but limited to 2 users, 3 projects and 500 invoices a year, with Powered by Zoho Invoice branding.
What is the catch with client portals that cap clients?
The bill steps up when the client count passes a plan's cap. Assembly allows 50 active contacts on Starter and 500 on Professional, so a one-user firm goes from $348 to $1,188 a year at the 51st contact. Plutio Core stops at 9 active clients, ClientJoy at 25 or 100 client accounts, and Softr at 5, 50 or 100 client users by plan.
Do clients count as paid seats?
Not at the tools that say so. Teamwork's license article says client users cost nothing and only standard users are paid seats, ManyRequests says invited clients do not count as a seat, and Dock says external collaborators have free access.
Can a client portal run on my own domain, and what does it cost?
SuiteDash Start and ManyRequests Core list a custom domain on their entry plans, HoneyBook ticks Custom URLs on all three plans, and Teamwork lists one from Accelerate. Plutio charges $9 a month for white-label, and Dock lists a custom domain and emails only on Enterprise. Bonsai marks its custom domain expected in 2026, and Dubsado's help article names no plan.
Dubsado or HoneyBook: which costs less at 3 team members?
At S1 HoneyBook Essentials costs $253 a year more than Dubsado Starter. HoneyBook's help center says Essentials adds up to 2 team members, while Dubsado includes 3 additional users free. Essentials includes the scheduler and automations that Dubsado holds for Premier. See Dubsado vs HoneyBook.
Cite this page: Toolradar, "Client Portal Software With No Per-Client Fees in 2026", updated October 2026, https://toolradar.com/guides/client-portal-software-no-per-client-fees
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