Toolradar Benchmark
What project management software really costs for a team of 5, 20 and 50 (2026)
Toolradar data: For a team of 20 users, project management software costs from $45 a month (ProofHub Essential, billed annually) to $380 (Smartsheet Business), with a median of $180 across 9 tools, on prices confirmed on each vendor's pricing page on November 4, 2026.
Project management software plans and tracks a team's work: tasks, owners, deadlines and progress across projects. Most tools charge per member, a few charge one flat price for the account.
Data as of November 4, 2026. Prices confirmed on vendor pages on November 4, 2026; re-confirmed every few days.
Key findings
- For a team of 5 users, the cheapest confirmed project management software is Zoho Projects Premium at $20 a month (billed annually); the median of 9 tools is $45 and the highest is Asana Starter at $54.95.
- For a team of 20 users, the cheapest confirmed project management software is ProofHub Essential at $45 a month (billed annually); the median of 9 tools is $180 and the highest is Smartsheet Business at $380.
- For a team of 50 users, the cheapest confirmed project management software is ProofHub Essential at $45 a month (billed annually); the median of 8 tools is $324.50 and the highest is Smartsheet Business at $950.
- Billing annually instead of monthly lowers the bill by a median of 18.5% across the 5 tools that publish both prices on the same plan, for a team of 20.
- 4 tools also offer a free plan that covers 5 users: Linear, Nifty, Trello, Zoho Projects. Free plans are listed apart and never counted as the cost.
Source: Toolradar benchmark, prices confirmed on each vendor's US pricing page on November 4, 2026.
10
tools compared under the same method
5 left out, reasons below
$45
median monthly cost for 5 users
$9 per user, n = 9
$180
median monthly cost for 20 users
$9 per user, n = 9
$324.50
median monthly cost for 50 users
$6.49 per user, n = 8
How every row is computed
- For each team size, the cheapest paid plan with a published US price in USD that allows that many users. Plans sold only on quote are not counted.
- Monthly billing and annual billing are computed apart; annual is the yearly total divided by 12. A price with no billing term next to it is not counted, except a price per month on a page that offers no yearly billing at all (no monthly or annual switch, no mention of yearly billing), which is counted as month to month.
- Seat minimums, seat packs and user caps are applied, required add-ons and mandatory vendor fees are added, one-time setup fees are shown apart. A free plan is never the cost; whether it covers the team is shown apart.
- Each price is confirmed on the vendor's live page by two AI checkers from different model families, each quoting the page word for word. A price that is not confirmed is left out; a higher plan left out this way is skipped only when, at its last read price, it costs more than the cheapest confirmed plan.
- Not counted: taxes, usage (AI credits, contacts, tickets, overages), plans capped by usage volume (tickets or conversations a month), discounts shown only in the cart, behind a code or for a limited time, and optional add-ons.
- Rows are ordered by computed cost. No score, no rank of our own; sponsored or paid status never changes inclusion or order.
- A confirmation counts for 14 days: a tool not re-confirmed in that time leaves the tables until it is.
What a team of 5 users pays
| Tool | Billed monthly | Billed annually | Per user | How it was counted | Pricing page |
|---|---|---|---|---|---|
| Zoho Projects | not confirmed | $20/mo Premium, $240/yr | $4 | its free plan also covers 5 (up to 5); no monthly price confirmed | zoho.comconfirmed Nov 4, 2026 |
| Trello | $30/mo Standard | $25/mo Standard, $300/yr | $5 | its free plan also covers 5 (up to 10) | trello.comconfirmed Nov 4, 2026 |
| monday.com | not confirmed | $45/mo Basic, $540/yr | $9 | no monthly price confirmed | monday.comconfirmed Nov 4, 2026 |
| ProofHub | $50/mo Essential | $45/mo Essential, $540/yr | $9 | flat price, users not limited | proofhub.comconfirmed Nov 4, 2026 |
| Smartsheet | $60/mo Pro | $45/mo Pro, $540/yr | $9 | per-seat price x team size | smartsheet.comconfirmed Nov 4, 2026 |
| Linear | not confirmed | $50/mo Basic, $600/yr | $10 | its free plan also covers 5 (no user limit stated); no monthly price confirmed | linear.appconfirmed Nov 4, 2026 |
| Nifty | not confirmed | $50/mo Pro (per member), $600/yr | $10 | its free plan also covers 5 (no user limit stated); no monthly price confirmed | niftypm.comconfirmed Nov 4, 2026 |
| Wrike | not confirmed | $50/mo Team, $600/yr | $10 | no monthly price confirmed | wrike.comconfirmed Nov 4, 2026 |
| Asana | $67.45/mo Starter | $54.95/mo Starter, $659.40/yr | $10.99 | per-seat price x team size | asana.comconfirmed Nov 4, 2026 |
No confirmed figure for 5 users: Basecamp (no plan that allows 5 users had its price confirmed on this read).
What a team of 20 users pays
| Tool | Billed monthly | Billed annually | Per user | How it was counted | Pricing page |
|---|---|---|---|---|---|
| ProofHub | $50/mo Essential | $45/mo Essential, $540/yr | $2.25 | flat price, users not limited | proofhub.comconfirmed Nov 4, 2026 |
| Zoho Projects | not confirmed | $80/mo Premium, $960/yr | $4 | no monthly price confirmed | zoho.comconfirmed Nov 4, 2026 |
| Trello | $120/mo Standard | $100/mo Standard, $1,200/yr | $5 | per-seat price x team size | trello.comconfirmed Nov 4, 2026 |
| Nifty | not confirmed | $124/mo Business, $1,488/yr | $6.20 | flat price, up to 30 users included; its free plan also covers 20 (no user limit stated); no monthly price confirmed | niftypm.comconfirmed Nov 4, 2026 |
| monday.com | not confirmed | $180/mo Basic, $2,160/yr | $9 | no monthly price confirmed | monday.comconfirmed Nov 4, 2026 |
| Basecamp | $329/mo Pro Unlimited | $199/mo Pro Unlimited, $2,388/yr | $9.95 | flat price, users not limited | basecamp.comconfirmed Nov 4, 2026 |
| Linear | not confirmed | $200/mo Basic, $2,400/yr | $10 | its free plan also covers 20 (no user limit stated); no monthly price confirmed | linear.appconfirmed Nov 4, 2026 |
| Asana | $269.80/mo Starter | $219.80/mo Starter, $2,637.60/yr | $10.99 | per-seat price x team size | asana.comconfirmed Nov 4, 2026 |
| Smartsheet | $480/mo Business | $380/mo Business, $4,560/yr | $19 | per-seat price x team size | smartsheet.comconfirmed Nov 4, 2026 |
No confirmed figure for 20 users: Wrike (no plan that allows 20 users had its price confirmed on this read).
What a team of 50 users pays
| Tool | Billed monthly | Billed annually | Per user | How it was counted | Pricing page |
|---|---|---|---|---|---|
| ProofHub | $50/mo Essential | $45/mo Essential, $540/yr | $0.90 | flat price, users not limited | proofhub.comconfirmed Nov 4, 2026 |
| Basecamp | $329/mo Pro Unlimited | $199/mo Pro Unlimited, $2,388/yr | $3.98 | flat price, users not limited | basecamp.comconfirmed Nov 4, 2026 |
| Zoho Projects | not confirmed | $200/mo Premium, $2,400/yr | $4 | no monthly price confirmed | zoho.comconfirmed Nov 4, 2026 |
| Trello | $300/mo Standard | $250/mo Standard, $3,000/yr | $5 | per-seat price x team size | trello.comconfirmed Nov 4, 2026 |
| Nifty | not confirmed | $399/mo Unlimited, $4,788/yr | $7.98 | flat price, users not limited; its free plan also covers 50 (no user limit stated); no monthly price confirmed | niftypm.comconfirmed Nov 4, 2026 |
| Linear | not confirmed | $500/mo Basic, $6,000/yr | $10 | its free plan also covers 50 (no user limit stated); no monthly price confirmed | linear.appconfirmed Nov 4, 2026 |
| Asana | $674.50/mo Starter | $549.50/mo Starter, $6,594/yr | $10.99 | per-seat price x team size | asana.comconfirmed Nov 4, 2026 |
| Smartsheet | $1,200/mo Business | $950/mo Business, $11,400/yr | $19 | per-seat price x team size | smartsheet.comconfirmed Nov 4, 2026 |
No confirmed figure for 50 users: monday.com, Wrike (no plan that allows 50 users had its price confirmed on this read).
Excluded, and why
- ClickUp: Every paid plan is shown at a sale price next to a struck-through regular price (Core $9 instead of $12, Business $17 instead of $25 a user a month, billed yearly, read on November 4, 2026). Sale prices are not counted here, and the regular price is not one a buyer pays today, so no figure is stated.
- Jira: The price per user depends on the team size (tiered), and the pricing page shows one figure for an unstated team size.
- Notion: The prices we last read were not on its pricing page on November 4, 2026: they may have changed, or the page loads them in a way our readers do not see.
- TeamGantt: Priced by number of projects, not by user (Business includes 5 projects, then $24 per extra project).
- Teamwork: Its pricing page could not be read as a US visitor on November 4, 2026 (no price on the page as served; no price after rendering either).
What each price leaves out
Plans, add-ons and usage charges not in the figures, tool by tool
- Asana: Enterprise and Enterprise+: price on request; AI requests beyond the included allowance ($0.50 to $0.60 per request), usage; Timesheets and Budgets add-on, optional, not counted
- Basecamp: Freelancer, Pro and Pro Plus: no yearly price printed on the page; Extra 1 TB storage on Pro Unlimited ($50 a month), optional, not counted; not confirmed on this read, left out: Freelancer, Pro, Pro Plus
- Linear: Enterprise: price on request, annual billing only; Month-to-month prices are not printed on the page
- monday.com: Enterprise: price on request; More than 40 users: price on request only; AI credits bundled with each plan ($10, $20 or $30 a month for 10 seats on the page's own totals) are taken off by a special monthly discount; usage, not counted; Month-to-month prices are not printed on the page (yearly saves 18%)
- Nifty: Enterprise: price on request; Month-to-month prices: the page prints a second price set (Pro from $16 a member, flat Pro $99) without saying which billing it is; not counted
- ProofHub: Ultimate Control: limited-time price for the first 3 months ($89 or $99), not counted; not confirmed on this read, left out: Ultimate Control
- Smartsheet: Enterprise (10+ members): price on request; Advanced Work Management: price on request
- Trello: Enterprise: per-user price shown as an estimate for an unstated user count; Atlassian Guard (SSO), optional, from $4 per user a month, not counted
- Wrike: Pinnacle and Apex: price on request; Team and Business for more than 15 users: sold through a Wrike representative only; Add-ons (Whiteboard $15 per user, Integrate, Sync, Datahub), optional, not counted
- Zoho Projects: Zoho Projects Plus: price on request; Lite User and Resources add-ons, optional, not counted; Month-to-month prices are not printed on the page
Questions
How much does project management software cost for a team of 5?
Across 9 tools whose prices Toolradar confirmed on the vendor's pricing page (November 4, 2026), the cheapest paid plan for 5 users costs from $20 a month (Zoho Projects Premium, billed annually) to $54.95 (Asana Starter), median $45 a month, or $9 per user. Taxes, usage and optional add-ons are not included.
How much does project management software cost for a team of 20?
Across 9 tools whose prices Toolradar confirmed on the vendor's pricing page (November 4, 2026), the cheapest paid plan for 20 users costs from $45 a month (ProofHub Essential, billed annually) to $380 (Smartsheet Business), median $180 a month, or $9 per user. Taxes, usage and optional add-ons are not included.
How much does project management software cost for a team of 50?
Across 8 tools whose prices Toolradar confirmed on the vendor's pricing page (November 4, 2026), the cheapest paid plan for 50 users costs from $45 a month (ProofHub Essential, billed annually) to $950 (Smartsheet Business), median $324.50 a month, or $6.49 per user. Taxes, usage and optional add-ons are not included.
Which project management software tools were left out of this benchmark?
5 tools were left out: ClickUp (Every paid plan is shown at a sale price next to a struck-through regular price (Core $9 instead of $12, Business $17 instead of $25 a user a month, billed yearly, read on November 4, 2026). Sale prices are not counted here, and the regular price is not one a buyer pays today, so no figure is stated); Jira (The price per user depends on the team size (tiered), and the pricing page shows one figure for an unstated team size); Notion (The prices we last read were not on its pricing page on November 4, 2026: they may have changed, or the page loads them in a way our readers do not see); TeamGantt (Priced by number of projects, not by user (Business includes 5 projects, then $24 per extra project)); Teamwork (Its pricing page could not be read as a US visitor on November 4, 2026 (no price on the page as served; no price after rendering either)).
About this benchmark
Why it exists. A vendor's page tells you its own price per user. This page applies one method to every tool, under the same conditions, so the totals can be compared: seat minimums, seat packs, user caps and required fees are applied the same way for all.
Independence. Toolradar sells advertising, including sponsored placements on some pages. Sponsored or paid status never changes which tools are included here or their order: inclusion is the list of tools considered (all shown, in the tables or under Excluded) and order is the computed cost. There is no score or rank of our own on this page. See how we rate.
Related. Best project management software tools · Project management software statistics · All benchmarks
Reuse. Free to reuse under CC BY 4.0 with a link to this page. Cite this: Toolradar, “What project management software really costs for a team of 5, 20 and 50”, prices confirmed November 4, 2026, toolradar.com/benchmarks/project-management-software-cost. Machine-readable: JSON, CSV.