Koalendar

Name: Koalendar
Brand: Koalendar
Price: 129 USD
Rating: 4.7 (151 reviews)

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The smartest way to schedule appointments, forever free.

From $129/seat/mo, billed monthly (free plan available)

Freemium Meeting Scheduling Productivity Calendar

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4.7 (151 across the web)

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Reviews on G2 Capterra

151 reviews tracked

The Bottom Line

Updated Nov 2, 2026

Price: From $129/seat/mo, billed monthly (free plan available). Compare plans

Key facts

Simplifies appointment scheduling with a user-friendly interface.
Offers a generous free-forever plan with unlimited bookings and calendar sync.
Provides advanced features like group sessions, payments, and team management in paid tiers.

Pros

Truly free-forever plan with unlimited bookings and calendar sync.
Easy to set up and use, even for non-technical users.
Supports multiple calendar integrations (Google, Outlook, iCloud).
Offers advanced features like group sessions, payments, and custom branding in paid plans.
Positive user reviews highlighting ease of use and customer support.

Cons

Advanced features like group sessions, custom branding, and integrations are only available in paid plans.
Specific integrations like Zoom and Microsoft Teams require a Pro subscription.

What is Koalendar?

Koalendar is a free online scheduling software designed to simplify appointment booking and eliminate the hassle of back-and-forth emails, double bookings, and missed meetings. It provides a reliable and easy-to-use platform for individuals and businesses to manage their calendars and allow others to book time with them. This tool is ideal for anyone who needs to schedule meetings, appointments, or sessions, including professionals, small businesses, educators, and tutors. It aims to streamline the scheduling process, offering features like unlimited bookings, calendar synchronization, and smart time zone detection, even in its free tier. For growing needs, Koalendar offers paid plans with advanced functionalities such as group sessions, custom branding, payment acceptance, and team management. Koalendar's core value proposition is its generous free-forever plan, which includes essential features that many competitors offer only in paid tiers. This allows users to get significant value from the start and only upgrade when their needs expand to more advanced features like integrations, custom reminders, or team collaboration.

Available on: Web

Data compiled by Toolradar Pricing checked Nov 2, 2026 · How we evaluate

Source koalendar.com

Ratings Across the Web

4.7 (151 reviews)

Koalendar holds an aggregate rating of 4.7 out of 5 from 151 reviews across G2 and Capterra, last checked September 17, 2026.

Ratings aggregated from independent review platforms. Learn more

Preview

Key Features

Unlimited bookings
Unlimited event types
Unlimited scheduling links
Sync with Google, Outlook, and iCloud calendars
Smart time zone detection
Instant booking notifications
Video conferencing integration
Embed booking pages in your website

Pricing Plans

Pricing checked Nov 2, 2026. Source: koalendar.com/pricing, read Nov 2, 2026

Koalendar plans and prices, checked November 2026
Plan	Price	Details
Free	Free	Unlimited bookings Unlimited event types Unlimited scheduling links +6 more Show less Sync with your Google / Outlook / iCloud calendars Smart time zone detection Instant booking notifications Video conferencing Embed booking pages in your website English, French, Spanish...(30+ languages)
Pro	$129 / seat/month	All in Free plus... Create multi-hosts events: round robin & collective Hold group sessions or classes +10 more Show less Add questions to your booking form Accept payments (cards, bank transfers, apple pay, google pay, etc.) Add custom email & SMS reminders Send follow-up emails Password protect your links Offer tentative bookings Full customization of booking pages All integrations, Zapier, webhooks, etc. Redirect invitees to your own site Remove Koalendar branding

Calculate your cost View full pricing

Is Koalendar worth the price?

Good value

Koalendar offers a very generous Free tier, making it highly accessible for individual users.

The Pro tier at $9.99/user/month is competitive, especially with its extensive feature set including payments and advanced customization. This pricing structure is best for individuals and small teams needing robust scheduling without breaking the bank.

Hidden Costs & Gotchas

Payment processing fees not included

Full Koalendar pricing: every plan, hidden costs and alternatives

How Koalendar's pricing compares

At $129/seat/mo, billed monthly, Koalendar is the most premium of its 6 comparable direct competitors.

$6.95

$10

$12

$12

$18

$20

Koalendar

$129

Entry paid plan, monthly price, per seat, billed monthly. Pricing checked Nov 2, 2026.

Recent pricing updates

Changes we detected on the Koalendar pricing page.

Nov 2, 2026 Plans changed: Pro went from $9.99 to $129 per seat a month; Teams removed.

Koalendar by the numbers

Koalendar compared with 98 Calendar tools on Toolradar, as of Nov 2026
Metric	Koalendar	Peer median	Position (1 is best)
Free plan	Yes	63% have one	n/a
Integrations listed	2	3	#14 of 24 (joint) tools with at least one integration recorded
User rating	4.7/5 (across the web, 151 ratings)	4.6/5	#9 of 39 (joint) tools with 20+ reviews

Each position is counted among the tools that have data for that row, as noted under it. All Calendar data · How we compute this. Advertising and placement fees are not inputs to any position.

Cite this: Toolradar, “Koalendar by the numbers”, Nov 2026.

Reviews

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4.7/5

Across 151 verified user reviews on Capterra, G2

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Best Koalendar Alternatives

Top alternatives based on features, pricing, and user needs.

View full list →

Calendly Freemium

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Acuity Scheduling Paid

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YouCanBook.me Freemium

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Cal.com Freemium

Open-source scheduling infrastructure you can customize and own

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Doodle Freemium

Effortlessly schedule meetings by polling group availability

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SavvyCal Paid

Schedule meetings by overlaying calendars and collecting payments

4.8

Harmonizely Freemium

Streamline meeting scheduling and avoid email tag with a powerful CalDAV-compatible tool.

4.1

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Still deciding?

Most buyers shortlist 2 or 3 tools before committing. Pull a side-by-side comparison or browse the full alternatives shortlist below.

All Koalendar alternatives 7+ tools ranked, pricing + verdict per pick Koalendar vs Calendly Head-to-head: features, pricing, who wins Koalendar vs Acuity Scheduling Head-to-head: features, pricing, who wins Koalendar vs YouCanBook.me Head-to-head: features, pricing, who wins

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Koalendar FAQ

How does Koalendar help streamline appointment booking for educators?

Koalendar simplifies the process of scheduling sessions by allowing educators to offer unlimited bookings and synchronize their calendars. This eliminates the need for back-and-forth emails and reduces the chance of double bookings, making it easier for students or parents to book time.

Does Koalendar offer features comparable to Calendly's free tier?

Koalendar provides a generous free-forever plan that includes unlimited bookings and calendar synchronization, features often found in paid tiers of competitor products. This allows users to access significant value without an immediate upgrade, unlike some alternatives.

What are the main limitations of Koalendar's free plan?

While Koalendar's free plan offers core scheduling functionalities, advanced features such as group sessions, custom branding, payment acceptance, and team management are reserved for paid plans. Specific integrations like Zoom and Microsoft Teams also require a Pro subscription.

Which teams would benefit most from using Koalendar?

Koalendar is ideal for small businesses, professionals, and educators who need an easy-to-use platform to manage appointments and meetings. Its free-forever plan provides essential tools for individuals or small teams to get started with efficient scheduling.

How is Koalendar priced?

Koalendar operates on a freemium model, offering a comprehensive free-forever plan that includes essential scheduling features. Users can upgrade to paid plans to access advanced functionalities like group sessions, custom branding, and team management.

Can Koalendar synchronize with existing calendar applications?

Yes, Koalendar supports integration with multiple popular calendar applications. Users can synchronize their schedules with Google, Outlook, and iCloud calendars to ensure all appointments are up-to-date and avoid conflicts.

Does Koalendar support scheduling for multiple attendees or group events?

Koalendar offers the ability to schedule group sessions, but this advanced feature is available only within its paid plans. The free tier focuses on one-on-one appointment booking and calendar management.

Source: koalendar.com

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