Reviews onG2Capterra
145 reviews trackedThe Bottom Line
Entry price
Free plan available, paid tiers above
Biggest pro
Truly free-forever plan with unlimited bookings and calendar sync.
Biggest con
Advanced features like group sessions, custom branding, and integrations are only available in paid plans.
TL;DR - Koalendar
- Simplifies appointment scheduling with a user-friendly interface.
- Offers a generous free-forever plan with unlimited bookings and calendar sync.
- Provides advanced features like group sessions, payments, and team management in paid tiers.
Pricing: Free plan available
Best for: Growing teams
4.7/5 across review platforms
What is Koalendar?
Koalendar is a free online scheduling software designed to simplify appointment booking and eliminate the hassle of back-and-forth emails, double bookings, and missed meetings. It provides a reliable and easy-to-use platform for individuals and businesses to manage their calendars and allow others to book time with them.
This tool is ideal for anyone who needs to schedule meetings, appointments, or sessions, including professionals, small businesses, educators, and tutors. It aims to streamline the scheduling process, offering features like unlimited bookings, calendar synchronization, and smart time zone detection, even in its free tier. For growing needs, Koalendar offers paid plans with advanced functionalities such as group sessions, custom branding, payment acceptance, and team management.
Koalendar's core value proposition is its generous free-forever plan, which includes essential features that many competitors offer only in paid tiers. This allows users to get significant value from the start and only upgrade when their needs expand to more advanced features like integrations, custom reminders, or team collaboration.
Available on: Web
Pros & Cons
Pros
- Truly free-forever plan with unlimited bookings and calendar sync.
- Easy to set up and use, even for non-technical users.
- Supports multiple calendar integrations (Google, Outlook, iCloud).
- Offers advanced features like group sessions, payments, and custom branding in paid plans.
- Positive user reviews highlighting ease of use and customer support.
Cons
- Advanced features like group sessions, custom branding, and integrations are only available in paid plans.
- Specific integrations like Zoom and Microsoft Teams require a Pro subscription.
Ratings Across the Web
4.7(145 reviews)
Ratings aggregated from independent review platforms. Learn more
Preview
Key Features
Unlimited bookingsUnlimited event typesUnlimited scheduling linksSync with Google, Outlook, and iCloud calendarsSmart time zone detectionInstant booking notificationsVideo conferencing integrationEmbed booking pages in your website
Pricing Plans
Pricing checked Jun 19, 2026
Free
Free forever
- Unlimited bookings
- Unlimited event types
- Unlimited scheduling links
- Sync with your Google / Outlook / iCloud calendars
- Smart time zone detection
- Instant booking notifications
- Video conferencing
- Embed booking pages in your website
Pro
$9.99 user / month
- All in Free plus...
- Create multi-hosts events: round robin & collective
- Hold group sessions or classes
- Add questions to your booking form
- Accept payments (cards, bank transfers, apple pay, google pay, etc.)
- Add custom email & SMS reminders
- Send follow-up emails
- Password protect your links
Teams
Contact us
- All in Pro plus...
- Unlimited users
- Dedicated account support
- Dedicated account onboarding and implementation
Reviews
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4.7/5
Across 145 verified user reviews on Capterra, G2
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Best Koalendar Alternatives
Top alternatives based on features, pricing, and user needs.
Acuity SchedulingPaid
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CalendlyFreemium
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YouCanBook.meFreemium
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Cal.comFreemium
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SavvyCalPaid
Schedule meetings by overlaying calendars and collecting payments
HarmonizelyFreemium
Streamline meeting scheduling and avoid email tag with a powerful CalDAV-compatible tool.
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Koalendar FAQ
How does Koalendar help streamline appointment booking for educators?
Koalendar simplifies the process of scheduling sessions by allowing educators to offer unlimited bookings and synchronize their calendars. This eliminates the need for back-and-forth emails and reduces the chance of double bookings, making it easier for students or parents to book time.
Does Koalendar offer features comparable to Calendly's free tier?
Koalendar provides a generous free-forever plan that includes unlimited bookings and calendar synchronization, features often found in paid tiers of competitor products. This allows users to access significant value without an immediate upgrade, unlike some alternatives.
What are the main limitations of Koalendar's free plan?
While Koalendar's free plan offers core scheduling functionalities, advanced features such as group sessions, custom branding, payment acceptance, and team management are reserved for paid plans. Specific integrations like Zoom and Microsoft Teams also require a Pro subscription.
Which teams would benefit most from using Koalendar?
Koalendar is ideal for small businesses, professionals, and educators who need an easy-to-use platform to manage appointments and meetings. Its free-forever plan provides essential tools for individuals or small teams to get started with efficient scheduling.
How is Koalendar priced?
Koalendar operates on a freemium model, offering a comprehensive free-forever plan that includes essential scheduling features. Users can upgrade to paid plans to access advanced functionalities like group sessions, custom branding, and team management.
Can Koalendar synchronize with existing calendar applications?
Yes, Koalendar supports integration with multiple popular calendar applications. Users can synchronize their schedules with Google, Outlook, and iCloud calendars to ensure all appointments are up-to-date and avoid conflicts.
Does Koalendar support scheduling for multiple attendees or group events?
Koalendar offers the ability to schedule group sessions, but this advanced feature is available only within its paid plans. The free tier focuses on one-on-one appointment booking and calendar management.
Source: koalendar.com