Start with TutorBird when two tutors need schedules, student records and invoices together: its published base plus one additional tutor comes to $21.90 per month. For booking without the wider tutoring workflow, compare SimplyBook.me Basic at $13.90 monthly. Setmore Free also lists up to four users. Check recurring lessons, permissions and payment fees before selecting a plan.
Eight tutoring and booking platforms compared for lesson calendars, changes and two-person costs.
A tutoring business has more to schedule than an initial appointment. A student may need the same tutor each week, a parent may pay the invoice, and a canceled lesson can affect attendance, tutor pay and the next available time. A generic booking link can handle part of that work; a tutoring platform may connect it to student and billing records.
Toolradar data: our meeting scheduling category tracks 113 tools in the broader scheduling market. That count is not limited to tutoring businesses or to the eight platforms in this guide. The category statistics describe the wider catalog; see the general appointment scheduling guide for a less specialized comparison.
Methodology: we compared three tutoring-management products and five general booking platforms using their own plan and feature pages checked October 28, 2026. We did not create accounts, schedule lessons or test the integrations. Our example is a US business with two tutors and 80 separate one-student lessons in a month. Taxes, processing charges and optional services are excluded from the subscription examples.
Top Picks
Selected by comparing vendor-published plans and fit for the tutoring schedules and billing handoffs described above. How we rate
A tutoring business system combining schedules and student administration.
Starting price
$16.95 /mo + $4.95 per extra person
4.6 (335 reviews)
Best for
Small tutoring teams that also need attendance and invoices.
A general booking tool with provider and booking limits by plan.
Starting price
Free; Basic $13.90/mo monthly
4.5 (1,400 reviews)
Best for
Two tutors needing a booking page rather than a full teaching system.
A tutoring operations platform with usage-based lesson charges.
Starting price
Confirm plan price and lesson fee
4.5 (141 reviews)
Best for
Businesses that want schedules linked to teaching administration.
| Tool | Starting price | Rating | Best for |
|---|---|---|---|
| TutorBird | $16.95/mo + $4.95 per extra person | 4.6 335 reviews | Small tutoring teams that also need attendance and invoices. |
| SimplyBook.me | Free; Basic $13.90/mo monthly | 4.5 1,400 reviews | Two tutors needing a booking page rather than a full teaching system. |
| Teachworks | Confirm plan price and lesson fee | 4.5 141 reviews | Businesses that want schedules linked to teaching administration. |
| TutorCruncher | US pay-as-you-go from $30/mo | 4.5 254 reviews | Tutoring companies that want lessons and invoicing in one system. |
| Setmore | Free for up to four users | 4.6 1,229 reviews | Tutors testing a booking page with multiple users. |
| Acuity Scheduling | Starter $20/mo monthly | 4.7 6,173 reviews | A solo tutor comparing a paid booking page and forms. |
| Calendly | Free; Standard from $10/seat/mo annual | 4.7 6,801 reviews | A tutor starting with one simple one-to-one event type. |
| Appointy | Free; paid plans available | 4.5 316 reviews | A solo tutor comparing basic appointment booking. |
TutorBird
A tutoring business system combining schedules and student administration.
- 4.8 on Capterra (268 reviews)
- 4.3 on SourceForge (67 reviews)
- Starting price
- $16.95/mo + $4.95 per extra person
- Free plan
- No
- Rating
- 4.6 (335 reviews)
Best for: Small tutoring teams that also need attendance and invoices.
- Pro: Vendor lists lesson scheduling and attendance.
- Pro: Student portal, invoices and tutor permissions are described.
- Pro: The base and additional-person price are published.
- Con: Confirm the number of staff who count toward billing.
- Con: Payment-provider charges and external integrations need separate review.
TutorBird's pricing is very fair and generous, especially for individual tutors or small operations.
- Starting price
- Free; Basic $13.90/mo monthly
- Free plan
- Yes
- Rating
- 4.5 (1,400 reviews)
Best for: Two tutors needing a booking page rather than a full teaching system.
- Pro: Basic lists 100 bookings and five providers.
- Pro: The vendor publishes monthly and annual prices.
- Pro: Its plan comparison identifies custom-feature limits.
- Con: Free lists one provider and 50 bookings.
- Con: Confirm whether required student records and integrations need other tools.
SimplyBook.me publishes a 2026 grid (updated May 2026).
Watch out
HIPAA, SSO, and white-label are not on Free/Basic. SMS and custom domain are never inside the subscription (official footnote).
Teachworks
A tutoring operations platform with usage-based lesson charges.
- 4.3 on SourceForge (67 reviews)
- 4.6 on Capterra (65 reviews)
- 4.6 on G2 (9 reviews)
- Starting price
- Confirm plan price and lesson fee
- Free plan
- No
- Rating
- 4.5 (141 reviews)
Best for: Businesses that want schedules linked to teaching administration.
- Pro: Vendor describes schedules, billing and tutor administration.
- Pro: Plans list unlimited teachers and user accounts.
- Pro: The vendor defines how group students count as lessons.
- Con: Pricing page displays different sets of plan rates.
- Con: Student-lesson charges make a flat monthly comparison incomplete.
Teachworks' pricing model is fair, especially for businesses with a moderate to high volume of lessons.
- Starting price
- US pay-as-you-go from $30/mo
- Free plan
- No
- Rating
- 4.5 (254 reviews)
Best for: Tutoring companies that want lessons and invoicing in one system.
- Pro: Vendor describes lesson scheduling and reminders.
- Pro: The platform lists invoicing and tutor payroll workflows.
- Pro: US plan and payment-fee descriptions are published.
- Con: Offline and online payments can incur different fees.
- Con: Support or other optional services can add costs.
TutorCruncher's pricing is fair for small to mid-sized tutoring companies, with the Pay as you go tier at $30/month offering solid core features like scheduling and automatic payments.
Watch out
Standard card fees: 3.85% on Pay as you go
- Starting price
- Free for up to four users
- Free plan
- Yes
- Rating
- 4.6 (1,229 reviews)
Best for: Tutors testing a booking page with multiple users.
- Pro: Free lists up to four users.
- Pro: The pricing page lists appointments and email reminders.
- Pro: The vendor describes a branded booking page.
- Con: Check recurring and video appointments on the required plan.
- Con: A booking page does not itself establish tutoring-specific records.
This is best for a solo booker on Free, or a small team that will actually use SMS and branding removal.
Watch out
Pro is per staff calendar, even if that person has no login (Setmore pricing FAQ: each staff calendar is a user).
- Starting price
- Starter $20/mo monthly
- Free plan
- No
- Rating
- 4.7 (6,173 reviews)
Best for: A solo tutor comparing a paid booking page and forms.
- Pro: Starter lists one calendar and client self-scheduling.
- Pro: Vendor lists intake forms and email reminders.
- Pro: The plan supports payment-provider integrations.
- Con: Two separate tutor calendars require checking a higher plan.
- Con: Packages and text reminders are listed on Standard.
Acuity's pricing is fair, offering a good range of features across its tiers.
- Starting price
- Free; Standard from $10/seat/mo annual
- Free plan
- Yes
- Rating
- 4.7 (6,801 reviews)
Best for: A tutor starting with one simple one-to-one event type.
- Pro: Free lists one event type and calendar connection.
- Pro: Standard lists multiple event types and payment connections.
- Pro: The vendor explains pricing by seat.
- Con: Multiple tutor calendars and features may require paid seats.
- Con: Confirm student records and billing needs outside the scheduler.
Calendly is the scheduling standard but the free plan is crippled to one event type.
Watch out
SMS reminders limited to 250 credits/user/month, no option to buy more
Appointy
A service-booking platform with a free single-staff option.
- 4.6 on Capterra (285 reviews)
- 4.5 on G2 (23 reviews)
- 4.1 on TrustRadius (8 reviews)
- Starting price
- Free; paid plans available
- Free plan
- Yes
- Rating
- 4.5 (316 reviews)
Best for: A solo tutor comparing basic appointment booking.
- Pro: Free lists one staff member and 100 monthly appointments.
- Pro: The plan page describes reminders and a booking page.
- Pro: The vendor publishes separate plan capacities.
- Con: The free staff allowance does not fit the two-tutor example.
- Con: Recurring booking and additional staff need a paid plan.
Appointy's pricing is generally fair, offering a generous Free tier and competitive rates for small to medium businesses.
Other Meeting Scheduling tools worth considering
More published tools from our Meeting Scheduling category, ordered by our category ranking. They are not part of the editorial picks above.
What tutoring scheduling software needs to do
Scheduling software reserves a time, identifies the tutor and lets a client see or change the appointment according to the business's rules. A tutoring-management system may also store student notes, attendance, invoices and payroll information. Those additional tasks are why a calendar and a tutoring business system are not automatically equivalent purchases.
The sample business has two tutors, each teaching 40 individual lessons during the month. Each lesson is a separate booking, and every lesson has one student. That produces 80 appointments and 80 student lessons. A group lesson with three students is one calendar event but three student lessons under Teachworks' published definition, so the units need to be checked before using any calculator.
Parents, students and tutors may need different views of the same schedule. Ask who can see a student's notes, who receives a cancellation notice, and whether the parent or student can reschedule without exposing another family's information. Share the minimum information needed for a booking and check the vendor's access and retention terms for the actual organization.
Compare two tutors at 80 lessons
TutorBird's pricing page lists $16.95 per month and $4.95 for each additional tutor or staff member. For a business with two people included in that count, the base plus one additional person is $21.90 per month before payment processing or other external charges. The vendor lists scheduling, attendance, invoicing and a student portal in its feature set; verify the permissions and integrations needed for your team.
SimplyBook.me Basic lists $13.90 per month on monthly billing, 100 bookings and five providers. The example's 80 separate bookings and two tutors fit those listed capacity limits, but a buyer still needs to verify the specific custom features and payment setup. Its Free plan has 50 bookings and one provider, so it does not fit this particular two-tutor, 80-booking scenario. The difference between the two paid examples is $8.00 per month before other charges, not proof that they include equivalent student records or administrative features.
Teachworks charges by student lesson as well as a monthly plan fee, and its page shows more than one set of prices. Ask the vendor which terms apply to your account rather than turning a conflicting display into a firm estimate. TutorCruncher's US pay-as-you-go plan starts at $30 a month and lists fees that depend on how payments are handled. The base fee alone is not the total cost of collecting tuition. Our directory profiles for TutorBird, Teachworks and SimplyBook.me offer more product context.
Key Features to Look For
Tutor availability (Essential)
Give each tutor a schedule and establish how a family chooses an available time. Check time zones, holidays and whether an external calendar blocks a time automatically.
Recurring lessons (Essential)
Ask how to reserve a weekly lesson, skip a school holiday and change one occurrence without canceling the entire series. A vendor's free booking link may not include recurring appointments.
Student and parent access (Essential)
Clarify who books, who receives reminders and who may view notes. Test a parent and a tutor separately, using fictitious records rather than an actual student's details.
Attendance and cancellation (Essential)
Demonstrate a missed or canceled lesson and record whether it is chargeable. A booking tool's cancellation policy does not automatically establish how the business invoices or pays a tutor.
Payment and invoicing (Essential)
Ask whether an invoice belongs to the student or parent, how a refund is recorded and which provider processes payment. Subscription fees and payment processing are different costs.
Group lessons (Important)
Count both calendar events and student enrollments. Confirm how a group session consumes the vendor's capacity allowance and how attendance is recorded for each student.
Online and in-person sessions (Important)
Check whether the booking includes a video meeting link, an address or both. Confirm which video service is supported and which account pays for it.
Export and permissions (Important)
Request a sample export of lesson history, contacts and invoices, and inspect tutor access controls. A connected calendar should not become the only copy of important records.
Choose the workflow before the price
-
For two tutors needing attendance, student records and invoices alongside the calendar, price TutorBird and ask how its staff and parent permissions work.
-
For a tutoring company that needs a wider operational workflow, compare Teachworks and TutorCruncher using the same lessons, payment methods and staffing assumptions.
-
For a general booking page with two tutors, check whether SimplyBook.me Basic's 100 bookings, five providers and three custom features cover the required setup.
-
For a low-cost booking-only trial, examine Setmore Free's user allowance and check whether recurring and video appointments require a paid plan.
Evaluation Checklist
List tutors, lesson types and expected monthly bookings, including how many students attend each group.
Create a fictitious weekly lesson and change one occurrence without altering the remaining series.
Check what a parent, tutor and administrator can see and edit in the same lesson record.
Demonstrate a late cancellation, invoice adjustment and tutor-pay handoff.
Compare the monthly subscription, payment processing, messaging and any extra tutor charges.
Export sample contacts and lesson records before entering real student information.
Pricing Overview
General booking free
A small team that can work within the provider, booking and feature allowances.
Free within plan limits
Booking subscription
Two tutors needing a booking page with the plan's stated capacity.
Varies by provider and plan
Tutoring management
A team comparing student records and billing alongside appointment scheduling.
$21.90/month for two TutorBird people
Pricing Comparison
| Platform | Published plan or starting rate | Unit or condition |
|---|---|---|
$16.95/month + $4.95 per extra person | Two people: $21.90/month before extras | |
Teachworks | Confirm current plan pricing | Monthly plan plus student-lesson fee; page displays conflicting figures |
From $30/month | US pay-as-you-go; payment and offline fees may apply | |
SimplyBook.me Basic | $13.90/month | Monthly billing; 100 bookings and five providers |
Setmore Free | Free | Up to four users; confirm recurring and video features |
Acuity Starter | $20/month | Monthly billing; one calendar |
Calendly Free | Free | One event type and one calendar connection |
Appointy Free | Free | One staff member and 100 appointments per month |
Sources checked October 28, 2026: TutorBird, Teachworks, TutorCruncher US, SimplyBook.me, Setmore, Acuity, Calendly and Appointy. Confirm the selected offer, taxes, billing interval and processing charges.
Mistakes to Avoid
- ×
Counting a group class as one student lesson when the vendor charges per enrolled student.
- ×
Comparing a one-provider free plan with a two-tutor business without pricing the upgrade.
- ×
Assuming an appointment tool also records attendance, tutor payroll and invoice adjustments.
- ×
Forgetting payment-processing, optional messaging and additional staff fees.
- ×
Giving every tutor access to every student's records without checking permission settings.
- ×
Using an annual monthly-equivalent amount as though it were a month-to-month bill.
Expert Tips
- →
Use the same fictitious 80-lesson month and two tutor profiles for each demonstration.
- →
Ask how a parent cancels one lesson and how that decision reaches the tutor and invoice.
- →
Keep a separate record of any consent or access policy required for the students you serve.
- →
Ask for monthly and annual quotes with the same features and named payment provider.
- →
Check that exported lesson history remains readable before committing to a long contract.
Red Flags to Watch For
-
A price quote that leaves the number of tutors or the meaning of a booking undefined.
-
A demonstration that cannot show cancellation, attendance and invoice handoffs.
-
No clear distinction between a staff login and an outside student's access.
-
An unexplained difference between displayed plan prices and the checkout offer.
-
A claim that software alone guarantees student privacy or compliance.
The Bottom Line
For the two-tutor scenario, TutorBird's listed base plus one additional person totals $21.90 per month, while SimplyBook.me Basic lists a $13.90 monthly subscription with room for 80 bookings and two providers. The comparison covers subscription figures only: it excludes processing and does not assert feature parity.
Teachworks and TutorCruncher warrant a closer operations review because lesson counts and payment methods can affect cost. Setmore, Acuity, Calendly and Appointy are worth evaluating for simpler booking tasks. See Calendly alternatives, Setmore alternatives and our free meeting scheduling guide for additional context.
Frequently Asked Questions
Is there free scheduling software for tutors?
Setmore, Calendly, Appointy and SimplyBook.me list free plans. Their user, event and booking limits differ, so check whether the free version covers your actual number of tutors and appointments.
How much does tutoring scheduling software cost?
TutorBird lists $16.95 per month plus $4.95 per additional tutor or staff member. Other products charge by booking capacity, staff, student lesson or payment method; request the full quote for your workflow.
How many student lessons are in a group class?
Teachworks says one class with three students counts as three student lessons. Other vendors may count appointments differently, so ask how the selected plan measures capacity.
Does a booking page replace a tutoring management system?
Not necessarily. A booking tool may reserve time without handling student progress, parent billing, attendance or tutor payroll. Check each task before removing an existing system.
Why is the TutorCruncher base price not the full cost?
Its US pricing page lists online and offline payment fees in addition to the starting plan fee, plus optional services. The total depends on how the business records and collects payments.
What should I check before entering student data?
Review roles, access, export and retention, and use fictitious records during evaluation. Confirm the privacy obligations and policies that apply to your organization.
Cite this page: Toolradar, "Best Scheduling Software for Tutoring Businesses in 2026", updated October 2026, https://toolradar.com/guides/best-scheduling-software-for-tutoring-businesses
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