PayHOA
UnclaimedAll-in-one software to manage your community, automate invoicing, and streamline HOA accounting.
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TL;DR - PayHOA
- Automates HOA invoicing, payments, and comprehensive accounting.
- Streamlines homeowner communication and request management.
- Offers robust financial reporting and bank integrations for efficient operations.
Pricing: Paid only
Best for: Enterprises & pros
Pros & Cons
Pros
- Eliminates the need for separate accounting software like QuickBooks by offering comparable functionality.
- Provides unlimited storage, messaging, and homeowner management across all plans.
- Offers comprehensive onboarding support including data migration and 1-on-1 screenshare meetings.
- Integrates securely with FDIC-insured banks and supports Plaid for transaction data.
- Automates many time-consuming tasks, significantly reducing administrative burden for HOA boards.
Cons
- Specific pricing details are not publicly listed and require contacting sales.
- Support hours for 1-on-1 screenshare meetings are limited to Monday-Friday, 9am-5pm ET.
Key Features
Automated homeowner invoicing for dues, fees, fines, and late feesOnline payment processing with autopay options for homeownersReal-time cash and accrual HOA accounting with transaction codingBuilt-in workflows for maintenance, architectural, and general requestsUnlimited texts, emails, and phone calls for community communicationIntegration with 15,000+ banks for transaction data import and reconciliationAutomated accounts payable with vendor invoice scanning and online paymentsCustomizable chart of accounts and automated payment coding
Pricing
Paid
PayHOA offers paid plans. Visit their website for current pricing details.
About PayHOA
By Toolradar Team·
PayHOA is a comprehensive, all-in-one software solution designed specifically for Homeowners Associations (HOAs) and community associations. It centralizes critical management tasks, from financial operations like invoicing and accounting to communication and request handling, enabling HOAs to operate efficiently and entirely online. The platform caters to a wide range of communities, from small self-managed HOAs to large property management groups.
The software automates tedious administrative tasks such as invoicing for dues, fees, and late fees, and provides robust real-time accounting capabilities comparable to dedicated small business accounting software. It also facilitates seamless communication with homeowners through unlimited texts, emails, and phone calls, and streamlines the management of maintenance, architectural, and general requests. PayHOA aims to save HOAs significant time and money by providing a unified system for all their operational needs.
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PayHOA FAQ
How does PayHOA handle the transition for an HOA currently using another management system or company?
PayHOA provides a dedicated Onboarding Specialist who manages the entire transition process, including basic data migration (importing units, owners, starting balances, custom fields), setup, and onboarding. Most organizations are fully operational on PayHOA within a few days without disrupting community operations.
Can PayHOA manage both cash-based and accrual-based accounting for an HOA?
Yes, PayHOA supports both cash-based and accrual-based accounting methods. Users can choose the method that aligns with their financial preferences and needs, and the system can generate financial statements and reports accordingly.
What specific integrations does PayHOA offer for banking and financial transactions?
PayHOA integrates securely with any FDIC-insured bank, allowing for online payment acceptance and direct fund deposits. It supports pulling transaction data for Plaid-supported accounts and has a direct integration with Alliance Association Bank. This enables automatic synchronization of vendor payments and real-time bank balance access across over 15,000 banks.
Are there any limitations on the number of homeowners or the amount of data an HOA can manage within PayHOA?
No, PayHOA is designed to scale with your community. All plans include unlimited storage and messaging capabilities, and there is no cap on the number of homeowners you can manage, ensuring the platform grows alongside your association's needs.
How does PayHOA streamline the accounts payable process for HOAs?
PayHOA streamlines accounts payable by allowing vendor invoices to be accepted via email, automatically scanned, and uploaded into the system. It then uses workflows for approval requests and automation, and enables online payments to vendors, eliminating the need for manual checks.
Source: payhoa.com