Toolradar Research
Practice management software statistics 2026
First-party data on the 173 practice management tools Toolradar tracks: 73% paid-only, and Mindbody at 3.90 from 3,469 reviews against Fresha at 4.70 from 1,450.
Founder, Toolradar & Dupple
Key findings
What the data shows.
- 01
173 practice management tools tracked, holding 43,205 aggregated third-party reviews. (Source: Toolradar directory, September 17, 2026.)
- 02
73% are paid-only. Clinics do not start on a free tier. (Source: Toolradar directory, September 17, 2026.)
- 03
Mindbody sits at 3.90 from 3,469 reviews. Fresha sits at 4.70 from 1,450. (Source: Toolradar directory, September 17, 2026.)
- 04
The median paid plan starts at $49 a month, mean $104. (Source: Toolradar directory, September 17, 2026.)
- 05
The unweighted average is 4.31. (Source: Toolradar directory, September 17, 2026.)
About the research
How we built this report.
Toolradar tool database. Editorial review with weekly pricing verification.
2026. Snapshot taken September 17, 2026. Refresh due Dec 17, 2026.
Public scoring rubric. See how we rate for the full criteria.
Creative Commons BY 4.0. Quote, link, and reuse with attribution.
Practice management is a vertical, paid-first category with an incumbent-versus-challenger split. Toolradar tracks 173 tools holding 43,205 reviews. 73% are paid-only. Mindbody holds 3,469 reviews at 3.90. Tebra holds 1,713 at 4.10. Carepatron holds 1,593 at 4.40. Fresha holds 1,450 at 4.70. The gym-and-spa default owns volume. The challenger owns the score.
Every figure below is computed from the Toolradar directory on September 17, 2026. The live dashboard is Practice management statistics. The buyer ranking is best practice management software.
How large the category is
We track 173 published tools, or 1.6% of the 10,619 tools in the directory. 100% (173 of 173) were added to Toolradar in 2026. "Added" means added to our directory, not founded this year.
A $49 practice seat is one location. Multi-location billing is the mean.
How these tools are priced
73% of the 173 tools are paid-only. 27% offer a free tier or freemium plan (46 tools). 3% are fully free.
n = 173 tools, September 17, 2026How practice management software are priced
For the 62 tools that publish a paid tier, the median entry price is $49 a month and the mean is $104.
n = 62 tools with a published paid tierEntry price distribution
The catalog-wide median entry is $20 (software pricing statistics).
How these tools are rated
139 of 173 tools carry a rating (80%). Those ratings rest on 43,205 reviews. Unweighted mean 4.31. Review-weighted mean 4.33.
n = 139 rated toolsRating distribution
The most-reviewed tools on September 17, 2026:
| Tool | Rating | Reviews |
|---|---|---|
| Mindbody | 3.90 | 3,469 |
| Tebra | 4.10 | 1,713 |
| Carepatron | 4.40 | 1,593 |
| Fresha | 4.70 | 1,450 |
Source: Toolradar directory, September 17, 2026.
Fresha has fewer than half of Mindbody's reviews and sits 0.80 higher. Same pattern as email and support: the default collects everyone, including people who stayed too long.
The highest-rated tools with at least 150 aggregated reviews:
| # | Tool | Rating | Reviews |
|---|---|---|---|
| 1 | Mangomint | 5.00 | 458 |
| 2 | iTRUST | 5.00 | 259 |
| 3 | ChiroSpring | 4.90 | 190 |
| 4 | Tekmetric | 4.80 | 611 |
| 5 | CareStack | 4.80 | 414 |
| 6 | GlossGenius | 4.80 | 366 |
| 7 | Shop-Ware | 4.80 | 204 |
| 8 | Gymdesk | 4.80 | 169 |
| 9 | NexHealth | 4.80 | 168 |
| 10 | Simply.Coach | 4.80 | 155 |
Mangomint leads at 5.00.
Review volume by platform:
| Review platform | Tools with a profile | Aggregated reviews | Mean rating |
|---|---|---|---|
| Capterra | 95 | 28,739 | 4.40 |
| G2 | 128 | 12,903 | 4.44 |
| SourceForge | 24 | 1,153 | 4.24 |
| Trustpilot | 9 | 410 | 3.74 |
Three tools worth comparing are Fresha, Mindbody, and Calendly. Calendly is the generic scheduler; the practice shortlist is the first two.
How often pricing moves
Our pricing tracker logged 7 pricing changes for these tools in 2026, 0 of them applied.
How this data was measured
Every figure in this report is computed live from the Toolradar directory on September 17, 2026, covering the 173 published tools we categorize under Practice management. Pricing model is read from each vendor's official pricing page. The entry price is the cheapest positive monthly tier a tool publishes. Ratings and review counts are aggregated from third-party platforms (G2, Capterra, Trustpilot and others), not from Toolradar's own reviews. The leaderboard floor is 150 aggregated reviews. This is a directory snapshot, not a survey.
Cite this report
- APA: Corneloup, L. (2026). Practice management software statistics 2026. Toolradar Research. https://toolradar.com/reports/practice-management-software-statistics
- MLA: Corneloup, Louis. "Practice management software statistics 2026." Toolradar Research, 17 Sept. 2026, toolradar.com/reports/practice-management-software-statistics.
Browse the full category on the best practice management software page, or explore all of Toolradar Research.
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Released under Creative Commons BY 4.0. You may quote, link, and reuse the data with attribution.
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