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VoiceCap

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Record, transcribe, summarize, and extract action items from any meeting

From €29/seat/mo, billed monthly (free plan available)
Freemium Note-Taking Transcription AI Assistants Productivity
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Tracked since 2026

The Bottom Line

Price
From €29/seat/mo, billed monthly (free plan available). Compare plans

Key facts

  • Records meetings in-person, from uploaded files, or via bot for Zoom, Meet, Teams, and Webex.
  • Generates AI summaries, action items, decisions, and key topics with speaker separation in 100+ languages.
  • Stores data in the EU, encrypted, and never trains on user content; integrates with leading models via MCP.

Pros

  • EU-based data storage with strong GDPR compliance and no training on user data
  • Supports multiple capture methods (in-room, upload, bot) for seamless meeting ingestion
  • AI outputs (summaries, decisions, action items) are practical and searchable across the workspace

Cons

  • Free tier limited to 300 minutes total, Pro tier caps at 1,000 minutes per seat per month
  • Some advanced features like SSO, SCIM, and audit logs are roadmap-only for Business plan

What is VoiceCap?

VoiceCap is an AI-powered meeting notetaker that records, transcribes, summarizes, and extracts action items and decisions from meetings. It supports four capture methods: recording in the room via mobile app or browser, uploading audio/video files, and automatic joining of Zoom, Google Meet, Microsoft Teams, and Webex calls via a meeting bot. The bot can auto-record from connected Google or Outlook calendars, with overrides per meeting. Transcription includes speaker identification in 100+ languages, with timestamped, searchable transcripts. AI outputs include summaries, decisions, key topics, and action items with owners and due dates. Meetings are auto-filed into projects based on content, and the entire workspace archive is searchable across transcripts, summaries, and decisions. Sharing is private by default, with roles (Owner, Admin, Member, Viewer) and sign-in links that expire. VoiceCap integrates as an MCP server with advanced models, allowing AI agents to query the meeting archive. Data is stored in EU data centers, encrypted in transit and at rest, and never used for training. Pricing is per capture seat (recorders) with unlimited free viewers.
Data compiled by Toolradar Pricing checked · How we evaluate
Source voicecap.ai

Key Features

  • Record in-person via mobile app (iOS/Android) or browser, even offline
  • Upload audio (MP3, M4A, WAV, WebM, OGG) and video (MP4, MOV, MKV, WebM, AVI) files
  • Meeting bot joins Zoom, Google Meet, Microsoft Teams, and Webex calls automatically from calendar
  • Auto-record from Google Calendar and Microsoft Outlook with per-meeting overrides
  • AI transcription with speaker identification, timestamped and searchable
  • AI summaries, decisions, key topics, and action items with owners and due dates
  • Auto-filing of meetings into projects based on content
  • Workspace search across transcripts, summaries, and decisions with filters

Pricing Plans

Pricing checked Nov 6, 2026. Source: voicecap.ai/pricing, read Nov 6, 2026

VoiceCap plans and prices, checked November 2026
Plan Price Details
Free

€0 forever

  • 300 minutes recording
  • 1 capture seat, unlimited free viewers
  • Meeting bots for Meet, Zoom, Teams and Webex
+4 more
  • Auto-record from Google and Outlook calendars
  • AI summaries, decisions and action items
  • 100+ languages, detected automatically
  • MCP access from Claude and ChatGPT
Pro

€29+VAT per capture seat / month

  • Everything in Free
  • Add and drop seats as the team changes
  • Unlimited free viewers
+2 more
  • Advanced permissions: groups, roles, share links
  • 1,000 minutes per seat each month
Business

€49+VAT per capture seat / month

  • Everything in Pro
  • Unlimited free viewers
  • Owner oversight of every meeting
+3 more
  • Priority support
  • Coming soon: SSO, SCIM, retention, audit logs
  • Unlimited recording and transcription
Calculate your cost View full pricing

Is VoiceCap worth the price?

Good value

The pricing is remarkably fair and generous for a niche AI notetaker, especially for small teams and solopreneurs.

The free tier offers 300 minutes with full AI summaries, while Pro at €29/seat/month is competitive given the 1,000-minute monthly allowance and unlimited free viewers. Business at €49/seat/month is slightly bold for unlimited minutes but justified by priority support and anticipated admin features.

Best for multilingual teams prioritizing EU data residency.

Hidden Costs & Gotchas

Pro caps at 1,000 minutes per seat monthly; overages unstated.

Business lists unlimited minutes but Priority support is vague.

Full VoiceCap pricing: every plan, hidden costs and alternatives

How VoiceCap's pricing compares

VoiceCap starts at €29/seat/mo, billed monthly. Its direct competitors are priced on a different basis (per user, or in another currency), so each entry price below is shown with its own unit and currency and is not ranked against the others.

VoiceCap
€29/seat/mo, billed monthly
Fathom
$15/user/mo, billed yearly
Fireflies.ai
$10/seat/mo, billed yearly
Otter.ai
$8.33/user/mo, billed yearly
tl;dv
$18/seat/mo, billed yearly
Read.ai
$15/user/mo, billed yearly
Sembly AI
$10/mo flat, whole organisation, billed yearly

Entry paid plan, monthly price (billing term shown per row), in each tool's own currency. Pricing checked Nov 6, 2026.

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Still deciding?

Most buyers shortlist 2 or 3 tools before committing. Pull a side-by-side comparison or browse the full alternatives shortlist below.

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VoiceCap FAQ

How does VoiceCap automatically file meetings into projects?

VoiceCap analyzes the meeting content and assigns it to a project based on what was said. Users can also manually move a meeting to a different project. This helps organize meetings without manual tagging.

Can VoiceCap join meetings that are already in progress?

The meeting bot is designed to join scheduled calls automatically when connected to a calendar. It will join at the scheduled start time. There is no mention of joining a meeting mid-call manually via a link.

What languages does VoiceCap support for transcription and summaries?

VoiceCap supports over 100 languages for transcription, with automatic language detection. Summaries can be generated in a different language than the meeting, allowing cross-language use.

How does the MCP integration with Claude or ChatGPT work?

VoiceCap can be added as an MCP (Model Context Protocol) server to compatible AI clients like Claude or ChatGPT. The AI can then query the meeting archive (transcripts, summaries, decisions) and answers will include timestamps linking to the exact moment in the recording. The integration is read-only and respects user permissions.

What happens to recordings and transcripts when a user deletes them?

Deletion is permanent, recordings and transcripts are removed from the workspace with no hidden archive. Configurable retention periods are on the roadmap for Business workspaces.

Can I record meetings offline using the mobile app?

Yes, the iOS and Android apps support recording in the room even without an internet connection. Once back online, the recording will upload and be processed.

Are viewers charged or limited?

Viewers are free and unlimited on every plan. They can read meetings, summaries, and decisions but cannot record or share. Owners, admins, and members count as capture seats.

Does VoiceCap support audio/video file uploads from external recorders?

Yes, users can upload audio files (MP3, M4A, WAV, WebM, OGG) and video files (MP4, MOV, MKV, WebM, AVI). The system will separate speakers and generate transcript and AI outputs.

Does VoiceCap have a promo code or discount code?

As of November 6, 2026, Toolradar has no VoiceCap promo code, coupon or discount code on file. VoiceCap's own pricing page (https://voicecap.ai/pricing, read November 6, 2026) does list a free plan, so you can start without a code. Offers change, so confirm the terms at checkout.

Source: voicecap.ai

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