VoiceCap

Name: VoiceCap
Brand: VoiceCap
Price: 29 EUR

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Record, transcribe, summarize, and extract action items from any meeting

Transcription Note-Taking AI Assistants Productivity

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Tracked since2026

The Bottom Line

Entry price

Free plan available, paid tiers above

Biggest pro

EU-based data storage with strong GDPR compliance and no training on user data

Biggest con

Free tier limited to 300 minutes total, Pro tier caps at 1,000 minutes per seat per month

TL;DR - VoiceCap

Records meetings in-person, from uploaded files, or via bot for Zoom, Meet, Teams, and Webex.
Generates AI summaries, action items, decisions, and key topics with speaker separation in 100+ languages.
Stores data in the EU, encrypted, and never trains on user content; integrates with leading models via MCP.

Pricing: Free plan available

Best for: Growing teams

What is VoiceCap?

Editorial review

VoiceCap is an AI-powered meeting notetaker that records, transcribes, summarizes, and extracts action items and decisions from meetings. It supports four capture methods: recording in the room via mobile app or browser, uploading audio/video files, and automatic joining of Zoom, Google Meet, Microsoft Teams, and Webex calls via a meeting bot. The bot can auto-record from connected Google or Outlook calendars, with overrides per meeting. Transcription includes speaker identification in 100+ languages, with timestamped, searchable transcripts. AI outputs include summaries, decisions, key topics, and action items with owners and due dates. Meetings are auto-filed into projects based on content, and the entire workspace archive is searchable across transcripts, summaries, and decisions. Sharing is private by default, with roles (Owner, Admin, Member, Viewer) and sign-in links that expire. VoiceCap integrates as an MCP server with advanced models, allowing AI agents to query the meeting archive. Data is stored in EU data centers, encrypted in transit and at rest, and never used for training. Pricing is per capture seat (recorders) with unlimited free viewers.

LCLouis CorneloupUpdated Sep 19, 2026 · how we evaluateSourcevoicecap.ai ↗

Pros & Cons

Pros

EU-based data storage with strong GDPR compliance and no training on user data
Supports multiple capture methods (in-room, upload, bot) for seamless meeting ingestion
AI outputs (summaries, decisions, action items) are practical and searchable across the workspace

Cons

Free tier limited to 300 minutes total, Pro tier caps at 1,000 minutes per seat per month
Some advanced features like SSO, SCIM, and audit logs are roadmap-only for Business plan

Key Features

Record in-person via mobile app (iOS/Android) or browser, even offlineUpload audio (MP3, M4A, WAV, WebM, OGG) and video (MP4, MOV, MKV, WebM, AVI) filesMeeting bot joins Zoom, Google Meet, Microsoft Teams, and Webex calls automatically from calendarAuto-record from Google Calendar and Microsoft Outlook with per-meeting overridesAI transcription with speaker identification, timestamped and searchableAI summaries, decisions, key topics, and action items with owners and due datesAuto-filing of meetings into projects based on contentWorkspace search across transcripts, summaries, and decisions with filters

Pricing Plans

Pricing checked Sep 19, 2026

Free

€0 forever

300 minutes recording
1 capture seat, unlimited free viewers
Meeting bots for Meet, Zoom, Teams and Webex
Auto-record from Google and Outlook calendars
AI summaries, decisions and action items
100+ languages, detected automatically
MCP access from Claude and ChatGPT

Pro

€29+VAT per capture seat / month

Everything in Free
Add and drop seats as the team changes
Unlimited free viewers
Advanced permissions: groups, roles, share links
1,000 minutes per seat each month

Business

€49+VAT per capture seat / month

Everything in Pro
Unlimited free viewers
Owner oversight of every meeting
Priority support
Coming soon: SSO, SCIM, retention, audit logs
Unlimited recording and transcription

Calculate your cost View full pricing

Is VoiceCap worth the price?

72/100

The pricing is remarkably fair and generous for a niche AI notetaker, especially for small teams and solopreneurs.

The free tier offers 300 minutes with full AI summaries, while Pro at €29/seat/month is competitive given the 1,000-minute monthly allowance and unlimited free viewers. Business at €49/seat/month is slightly bold for unlimited minutes but justified by priority support and anticipated admin features.

Best for multilingual teams prioritizing EU data residency.

Hidden Costs & Gotchas

Pro caps at 1,000 minutes per seat monthly; overages unstated.

Business lists unlimited minutes but Priority support is vague.

How VoiceCap's pricing compares

At €29/mo, VoiceCap is the most premium of its 6 direct competitors.

€8.33

€10

€10

€18

€18

€18

VoiceCap

€29

Entry paid plan, monthly. Pricing checked Sep 19, 2026.

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Read.aiFreemium

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VowelFreemium

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Still deciding?

Most buyers shortlist 2 or 3 tools before committing. Pull a side-by-side comparison or browse the full alternatives shortlist below.

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VoiceCap FAQ

How does VoiceCap automatically file meetings into projects?

VoiceCap analyzes the meeting content and assigns it to a project based on what was said. Users can also manually move a meeting to a different project. This helps organize meetings without manual tagging.

Can VoiceCap join meetings that are already in progress?

The meeting bot is designed to join scheduled calls automatically when connected to a calendar. It will join at the scheduled start time. There is no mention of joining a meeting mid-call manually via a link.

What languages does VoiceCap support for transcription and summaries?

VoiceCap supports over 100 languages for transcription, with automatic language detection. Summaries can be generated in a different language than the meeting, allowing cross-language use.

How does the MCP integration with Claude or ChatGPT work?

VoiceCap can be added as an MCP (Model Context Protocol) server to compatible AI clients like Claude or ChatGPT. The AI can then query the meeting archive—transcripts, summaries, decisions—and answers will include timestamps linking to the exact moment in the recording. The integration is read-only and respects user permissions.

What happens to recordings and transcripts when a user deletes them?

Deletion is permanent—recordings and transcripts are removed from the workspace with no hidden archive. Configurable retention periods are on the roadmap for Business workspaces.

Can I record meetings offline using the mobile app?

Yes, the iOS and Android apps support recording in the room even without an internet connection. Once back online, the recording will upload and be processed.

Are viewers charged or limited?

Viewers are free and unlimited on every plan. They can read meetings, summaries, and decisions but cannot record or share. Owners, admins, and members count as capture seats.

Does VoiceCap support audio/video file uploads from external recorders?

Yes, users can upload audio files (MP3, M4A, WAV, WebM, OGG) and video files (MP4, MOV, MKV, WebM, AVI). The system will separate speakers and generate transcript and AI outputs.

Source: voicecap.ai

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