Resource Guru

Name: Resource Guru
Brand: Resource Guru
Price: 5 USD
Rating: 4.7 (1035 reviews)

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Smarter scheduling, profitable projects, and happy teams through clear resource management.

From $5/user/mo, billed monthly, free trial

Paid Project Management Task Management Time Tracking Resource Planning

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4.7 (1,035 across the web)

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Reviews on G2 Capterra

1,035 reviews tracked

The Bottom Line

Updated Nov 1, 2026

Price: From $5/user/mo, billed monthly, free trial. Compare plans

Key facts

Centralizes resource scheduling and capacity planning for teams.
Provides clear visibility into team availability, workloads, and project timelines.
Helps prevent overbooking, manage conflicts, and track project profitability.

Pros

Low learning curve and quick to set up.
Provides real-time visibility into team capacity and availability.
Flexible scheduling with drag-and-drop functionality and conflict prevention.
Automated timesheets simplify time tracking and approvals.
Customizable reports for data-driven decision-making and profitability analysis.

Cons

No free tier mentioned, only a free trial.
Specific pricing details are not available on the provided pages.

What is Resource Guru?

Resource Guru is a comprehensive resource management and scheduling software designed to help teams clarify capacity, forecast accurately, and manage projects effectively. It provides tools to visualize team availability, workloads, and utilization, enabling businesses to identify and solve resource gaps, prevent overstretching teams, and ensure productivity. The platform moves teams away from chaotic spreadsheets and bloated tools, offering a focused, speedy, and transparent way to manage resources. The software allows for flexible scheduling of people, equipment, vehicles, and meeting rooms, with features like color-coding, heatmaps, and proactive clash management to avoid conflicts. It also supports project management by outlining timelines, creating milestones, tracking budgets, and monitoring utilization metrics. Additionally, Resource Guru includes timesheets for tracking scheduled vs. actual hours, with auto-fill and approval workflows, and offers customizable reports for data-driven business decisions, including profit analysis and billable utilization goals. It integrates with existing tools like calendars, task managers, and financial software to streamline workflows.

Available on: Web

Data compiled by Toolradar Pricing checked Nov 1, 2026 · How we evaluate

Source resourceguruapp.com

Ratings Across the Web

4.7 (1,035 reviews)

Resource Guru holds an aggregate rating of 4.7 out of 5 from 1,035 reviews across G2 and Capterra, last checked September 17, 2026.

Ratings aggregated from independent review platforms. Learn more

Preview

Key Features

Resource Scheduling
Capacity Planning
Leave Management
Equipment Management
Meeting Room Booking System
Project Scheduling
Reports
Timesheets

Pricing Plans

Free Trial

Pricing checked Nov 1, 2026. Source: resourceguruapp.com/pricing, read Nov 1, 2026

Resource Guru plans and prices, checked November 2026
Plan	Price	Details
Grasshopper	$5 / person/month	Unlimited projects Unlimited clients Personalized dashboards +2 more Show less Custom filters Calendar sync
Blackbelt	$8 / person/month	Everything in Grasshopper Timesheets Customizable reports +3 more Show less Project dates and milestones Project rates and budgets Custom fields
Master	$12 / person/month	Everything in Blackbelt Approval workflow SSO (Single Sign-On) +2 more Show less Unlimited activity history and custom fields Phone support
Enterprise	Contact us	Everything in Master Dedicated Customer Success Manager Setup, rollout and training +5 more Show less Priority support Enterprise API Multi-year pricing Manual payment options SLAs and custom contracts

Calculate your cost View full pricing

Is Resource Guru worth the price?

Good value

Resource Guru's pricing is fair for its comprehensive resource management features.

It's best for small to medium-sized teams needing robust scheduling and project tracking.

Full Resource Guru pricing: every plan, hidden costs and alternatives

How Resource Guru's pricing compares

At $5/user/mo, billed monthly, Resource Guru is the most affordable of its 3 comparable direct competitors.

Resource Guru

Runn

Hubstaff

$10

Sunsama

$16

Not ranked, different unit or currency: Float $265/mo flat, whole organisation, billed monthly.

Entry paid plan, monthly price, per user, billed monthly. Pricing checked Nov 1, 2026.

Recent pricing updates

Changes we detected on the Resource Guru pricing page.

Nov 1, 2026 Plans changed: Grasshopper added at $5 per person a month; Blackbelt added at $8 per person a month; Master added at $12 per person a month; Enterprise added at Contact us; Grasshopper Plan, Blackbelt Plan, Master Plan removed.

Resource Guru by the numbers

Toolradar data: Resource Guru's entry paid plan ($5/user/mo, billed monthly) ranks #2 of 10 for price among the Resource Planning tools with a verified entry price per user, where the median is $15.5/user/mo. Its rating is 4.7/5 across 1,035 reviews, ranking #4 of 29 tools with 20+ reviews in Resource Planning. As of Nov 2026.

Resource Guru compared with 48 Resource Planning tools on Toolradar, as of Nov 2026
Metric	Resource Guru	Peer median	Position (1 is best)
Entry paid plan	$5/user/mo, billed monthly	$15.5/user/mo	#2 of 10 tools priced per user, verified price
Free plan	No	9 of 48 have one	n/a
Listed as an alternative to	6 tools	3	#7 of 48 (joint)
User rating	4.7/5 (across the web, 1,035 ratings)	4.4/5	#4 of 29 tools with 20+ reviews

Listed as an alternative to: #11 on 2026-10-16 to #7 on 2026-11-02 (rank among 48 tools, 1 is best).

Each position is counted among the tools that have data for that row, as noted under it. A lower entry price ranks higher; prices are read on vendor pages and compared only with tools priced on the same basis. All Resource Planning data · How we compute this. Advertising and placement fees are not inputs to any position.

Cite this: Toolradar, “Resource Guru by the numbers”, Nov 2026.

Reviews

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4.7/5

Across 1,035 verified user reviews on Capterra, G2

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Best Resource Guru Alternatives

Top alternatives based on features, pricing, and user needs.

Hubstaff Paid

Time tracking and workforce management

4.4

Float Paid

Unlock cash visibility and make confident financial decisions with visual cash flow forecasting.

4.5

Forecast Paid

Unify project management, resource planning, and financials with AI for profitable growth.

4.2

Runn Paid

Strategic resource management software for maximizing capacity, utilization, and project delivery.

4.8

Sunsama Paid

The only task manager, calendar, and daily planner for modern professionals to achieve work-life balance.

4.7

See all project management tools →

Still deciding?

Most buyers shortlist 2 or 3 tools before committing. Pull a side-by-side comparison or browse the full alternatives shortlist below.

Resource Guru vs Hubstaff Head-to-head: features, pricing, who wins Resource Guru vs Float Head-to-head: features, pricing, who wins Resource Guru vs Forecast Head-to-head: features, pricing, who wins

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Resource Guru FAQ

How does Resource Guru help manage project timelines and budgets?

Resource Guru supports project management by outlining timelines, creating milestones, and tracking budgets. It also monitors utilization metrics, which helps ensure projects stay on track and within financial constraints.

What kind of user benefits most from Resource Guru?

Resource Guru is ideal for teams that need to clarify capacity, forecast accurately, and manage projects effectively. It helps businesses identify and solve resource gaps, prevent overstretching teams, and ensure productivity across people, equipment, vehicles, and meeting rooms.

How is Resource Guru priced?

Resource Guru is a paid product and does not offer a permanently free tier. However, it does provide a free trial for users to evaluate its features before committing to a subscription.

Can Resource Guru integrate with other existing business tools?

Yes, Resource Guru is designed to streamline workflows by integrating with existing tools. It connects with calendars, task managers, and financial software to provide a comprehensive resource management solution.

How does Resource Guru compare to Float for resource scheduling?

Resource Guru offers flexible scheduling with drag-and-drop functionality and proactive clash management, similar to Float. A key strength of Resource Guru is its low learning curve and quick setup, providing real-time visibility into team capacity and availability.

What are the main limitations of Resource Guru?

Resource Guru does not offer a permanently free tier, only a free trial for evaluation. Specific pricing details are not publicly available, requiring direct inquiry to understand the cost structure.

Does Resource Guru provide tools for tracking actual work hours versus scheduled time?

Yes, Resource Guru includes timesheets for tracking scheduled versus actual hours. These timesheets feature auto-fill capabilities and approval workflows to simplify time tracking and ensure accuracy.

How does Resource Guru pricing compare with other Resource Planning tools?

Resource Guru's entry paid plan ($5/user/mo, billed monthly) ranks #2 of 10 for price among the Resource Planning tools with a verified entry price per user, where the median is $15.5/user/mo. Prices are read on each vendor's own pricing page and compared only with tools priced on the same basis. Source: Toolradar, Nov 2026.

Source: resourceguruapp.com

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