Invoice Ninja
UnclaimedStreamline invoicing, payments, and expense tracking for freelancers and small businesses.
Visit WebsiteTL;DR - Invoice Ninja
- Create and send professional invoices and quotes quickly.
- Accept online payments and automate recurring billing.
- Track expenses, tasks, projects, and manage vendors.
Pricing: Free plan available
Best for: Growing teams
4.4/5 across review platforms
What is Invoice Ninja?
Invoice Ninja is a comprehensive invoicing and expense management software designed for freelancers, consultants, contractors, and small to medium-sized businesses. It simplifies the process of creating and sending professional invoices and quotes, tracking time and tasks, managing projects, and monitoring expenses and vendors.
The platform offers a dynamic dashboard for an intuitive overview of business activity, including revenue and client interactions. Users can customize invoice templates, accept online payments through various gateways, and automate recurring invoices and payment reminders. It also includes features for inventory management, client portals, and integration with thousands of apps via Zapier and Make.com, enabling advanced workflow automation without code.
Available on: Web, iOS, Android, Linux, Windows
Pros & Cons
Pros
- Offers a robust free tier with many essential features.
- Extensive customization options for invoices and branding.
- Supports a wide array of payment gateways for client convenience.
- Includes project, task, and expense tracking beyond just invoicing.
- Provides client portals for easy access to invoices and payment history.
Cons
- Advanced features like custom fields and multiple company linking are reserved for paid plans.
- Some users might need time to explore all the features and integrations.
Ratings Across the Web
4.4(192 reviews)
Ratings aggregated from independent review platforms. Learn more
Key Features
Unlimited Invoicing & QuotesOnline Payment Gateway Integrations (Stripe, PayPal, GoCardless, etc.)Dynamic DashboardCustomizable Invoice Template DesignsRecurring Invoicing & Auto-BillingClient-Side PortalProject, Task & Time TrackingExpense & Vendor Tracking
Pricing Plans
Pricing checked Jul 26, 2026
Free
$0 Per year
- 5 Clients + Unlimited Invoicing
- 4 Professional Invoice Templates
- Brand Invoices with Your Logo
- Accept Payments Online with a Click
- Auto-Billing & Recurring Invoices
- Product Item Library Management
- Inventory Management
- Create Projects & Track Billable Time
- Manage Projects with Kanban Boards
- Setup Vendors & Track Expenses
- Taxes per Line-item or Invoice Total
- Alerts when Invoices are Viewed & Paid
- Client-Side Invoice & Payment Portal
- Accept Deposits & Partial Payments
- Real-time Invoice .PDF Creation
- Setup Credit Card Gateway Fees
- Invoice Email Delivery Statistics
- Automatic Currency Conversions
Ninja Pro
$140 per year
- All FREE FEATURES
- Unlimited Clients & Invoices
- Remove "Created by Invoice Ninja"
- Email Invoices via Gmail & MSN
- Email Invoices via your custom SMTP
- Branded URL: "YourSite".invoicing.co
- 11 Professional Invoice Templates
- Customize Invoice Designs
- API Integration with 3rd Party Apps
- Password Protect Client-Side Portal
- Set Up Auto-Reminder Emails
- Auto-Attached Invoice PDF to Emails
- Display Clients E-Signature on Invoices
- Enable an 'Approve Terms' Checkbox
- Reports: Invoices, Expenses, P&L, more
- Bulk Email Invoices, Quotes, Credits
- Interlink 10 Companies with 1 Login
- Create Unique "Client Group" Settings
- Auto Sales Tax Calculation (US States)
Enterprise
$180 Per year
- ALL PRO FEATURES
- Add Account Users (up to 100!) & Set Access Permissions per User
- Attach Files to Emails & Client-Portal (pdf, jpg, ppt, xls, doc & more)
- Branded Client Portal: "Billing.YourCompany.com"
- Integrate & Sync Bank Accounts via Yodlee or GoCardless Banking
- e-Invoicing, UBL format invoices, PEPPOL Network Access (250 PEPPOL credits included)
Premium Business Concierge
From $280 annual
- All FEATURES
- Developer Concierge
- Direct Priority Support
- Invoice Design Service
- Feature Request Priority
- Data Migration Assist
- Build Custom Reports
Reviews
4.4/5
Across 192 verified user reviews on capterra, g2, sourceforge
Add your hands-on experience to help the next buyer.
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Invoice Ninja FAQ
How does Invoice Ninja help freelancers manage their finances?
Invoice Ninja streamlines financial management for freelancers by simplifying the creation and sending of professional invoices and quotes. It also allows for tracking time, tasks, and projects, as well as monitoring expenses and vendors, all from a dynamic dashboard.
What kind of user benefits most from Invoice Ninja?
Invoice Ninja is designed for freelancers, consultants, contractors, and small to medium-sized businesses. It provides tools for invoicing, expense management, and project tracking that are essential for these user types.
How is Invoice Ninja priced?
Invoice Ninja offers a robust free tier that includes many essential features. For users requiring more advanced capabilities and higher usage limits, paid plans are available.
Can Invoice Ninja automate recurring billing and payment reminders?
Yes, Invoice Ninja can automate recurring invoices and payment reminders, which helps ensure timely payments and reduces administrative effort. It also supports accepting online payments through various gateways.
Which features are only available in Invoice Ninja's paid plans?
Advanced features such as custom fields and the ability to link multiple companies are reserved for Invoice Ninja's paid plans. The free tier provides many essential functionalities for basic use.
How does Invoice Ninja compare to Zoho Invoice?
Invoice Ninja offers extensive customization options for invoices and branding, along with project, task, and expense tracking beyond just invoicing. Like Zoho Invoice, it simplifies invoicing but also provides a dynamic dashboard for an intuitive overview of business activity.
Does Invoice Ninja integrate with other business applications?
Yes, Invoice Ninja integrates with thousands of other applications through Zapier and Make.com. This enables users to set up advanced workflow automation without needing to write any code.
Source: invoiceninja.com