Best CRM for Gmail in 2026: Nine Inbox-Connected CRMs, Priced for Five Users
Short answer: Streak is the CRM that lives inside Gmail, at $49 per user per month billed yearly on Pro, which is $2,940 a year for a team of five. Copper is the standalone pick built only for Google Workspace, from $23 per user. HubSpot is free for two users, and Nutshell and Zoho CRM connect Gmail from $13 and $14 per user. Watch the locks: Pipedrive and Capsule start email sync on Growth. Prices checked 20 Oct 2026, billed yearly.
Nine CRMs compared on how they connect to Gmail, what each entry plan locks and what a team of five pays, with prices read on vendor pages on 20 Oct 2026.
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Most CRMs say they integrate with Gmail, and the phrase covers three different things: a CRM that lives inside the inbox, a standalone CRM that adds a Gmail panel, and a CRM that only syncs your mail. The scenario here is a five-person team on Google Workspace that sends from Gmail and wants a shared pipeline, email history on every deal and open tracking. Each price is the cheapest paid plan that lists a Gmail connection and takes five users, per user per month billed yearly, times five users and twelve months. Toolradar data: of the 534 CRM tools we track, 25% are free, freemium or open source, yet the nine CRMs ranked here split three ways on Gmail: one lives in the inbox, seven add a panel and one only syncs.
The order follows how much of the work happens inside Gmail on the plan priced, then how much of the sync that plan includes. Price is a column, not the sort key. A cheap plan can still lock the part you came for: Pipedrive starts email sync on Growth, Capsule starts automatic email storing on Growth, Zoho CRM starts its Gmail integration on Standard and Copper starts email open tracking on Professional.
Methodology: the shortlist draws on the 534 CRM tools in the CRM category, and nine remain that document a Gmail connection on their own site and print a dollar price for the plan priced. Every price, cap and plan lock was read on the vendor's own pages on 20 Oct 2026, billed yearly unless a row says otherwise, and every total is our arithmetic on those prices. For wider rankings, see best CRM software, cheapest CRM software and best free CRM software.
Top Picks
Picked by editorial review, informed by G2 and Capterra review volume and rating and by media mentions, the signals behind our category rankings. How we rate
The CRM runs inside Gmail: pipelines, shared email history and mail merge sit beside your messages, and a free tier covers email tools only.
Starting price
From $49 /user/mo billed yearly
4.5 (748 reviews)
Best for
Teams that work in Gmail all day and want pipelines, shared email history and mail merge in the inbox.
A standalone CRM built for Google Workspace, with a Chrome extension and Gmail, Calendar and Contacts sync on every paid plan.
Starting price
From $23 /user/mo billed yearly
4.5 (1,780 reviews)
Best for
Google Workspace teams that want a full CRM app with Gmail, Calendar and Contacts synced, not just a sidebar.
The free CRM covers two users and the Sales Chrome extension puts tracking and templates in Gmail; sequences start on Professional.
Starting price
Free to 2 users; Starter $20 list
3.9 (19,150 reviews)
Best for
One or two Gmail users on a free CRM, or a larger team ready to pay for sequences.
| Tool | Starting price | Rating | Best for |
|---|---|---|---|
| Streak Visit | From $49/user/mo billed yearly | 4.5 748 reviews | Teams that work in Gmail all day and want pipelines, shared email history and mail merge in the inbox. |
| Copper Visit | From $23/user/mo billed yearly | 4.5 1,780 reviews | Google Workspace teams that want a full CRM app with Gmail, Calendar and Contacts synced, not just a sidebar. |
| HubSpot | Free to 2 users; Starter $20 list | 3.9 19,150 reviews | One or two Gmail users on a free CRM, or a larger team ready to pay for sequences. |
| Nutshell Visit | From $13/user/mo billed yearly | 4.3 1,456 reviews | Small teams that want email and calendar sync plus a Gmail sidebar from the first paid tier. |
| Zoho CRM | Free to 3 users; $14/user/mo yearly | 4.2 9,945 reviews | Budget-minded Google Workspace teams that want calendar and contact sync and room to grow into higher editions. |
| folk Visit | From $24/member/mo billed yearly | 4.5 387 reviews | Relationship-driven teams that capture contacts from Gmail and LinkedIn and can wait for dashboards and sequences. |
| Pipedrive Visit | Growth $39/user/mo billed yearly | 4.4 6,213 reviews | Sales teams that want a deal-first CRM with Gmail sync, automations and sequences from the Growth plan. |
| Capsule | Free to 2 users; $18/user/mo yearly | 3.7 612 reviews | Solo users and pairs who want a free CRM with a Gmail add-on, or small teams storing mail by hand. |
| Close Visit | Essentials $35/user/mo billed yearly | 4.7 2,089 reviews | Outbound sales teams that run calls, email and SMS from one CRM and only need Gmail synced. |
- Starting price
- From $49/user/mo billed yearly
- Free plan
- Yes
- Rating
- 4.5 (748 reviews)
Best for: Teams that work in Gmail all day and want pipelines, shared email history and mail merge in the inbox.
- Pro: Pipelines, contacts and shared email history sit inside Gmail, with pipeline and stage tags shown on each email
- Pro: Pro includes unlimited pipelines and records, shared pipelines and mail merge
- Pro: The free plan lists email and link tracking, snippets, thread splitter and 50 mail merge sends a day
- Con: The free plan has no CRM pipelines, so a team of five pays from day one
- Con: Automations, Zapier and direct integrations are not in Pro; Pro+ adds them at $69 per user billed yearly
Streak's pricing is fair for its niche, offering a generous Free tier for basic email enhancements.
Watch out
Enterprise tier requires minimum 10 users.
- Starting price
- From $23/user/mo billed yearly
- Free plan
- No
- Rating
- 4.5 (1,780 reviews)
Best for: Google Workspace teams that want a full CRM app with Gmail, Calendar and Contacts synced, not just a sidebar.
- Pro: The Chrome extension, Gmail email, contact and file sync, Calendar sync and Drive integration are ticked on Basic, Professional and Business
- Pro: Basic includes pipelines, task automation and contact enrichment, and every plan starts with a 14-day trial and no credit card
- Pro: Professional adds email open tracking, bulk email, reporting and Google Sheets sync
- Con: Basic caps contacts at 2,500 and has no email open tracking; Professional raises the cap to 15,000
- Con: Click tracking and email series start on Business, the top plan
It's best for small to medium businesses deeply integrated into the Google Workspace ecosystem.
Watch out
Potential overage fees for contacts
HubSpot
The free CRM covers two users and the Sales Chrome extension puts tracking and templates in Gmail; sequences start on Professional.
- 4.4 on G2 (13,374 reviews)
- 4.5 on Capterra (4,455 reviews)
- 4.3 on TrustRadius (669 reviews)
- Starting price
- Free to 2 users; Starter $20 list
- Free plan
- Yes
- Rating
- 3.9 (19,150 reviews)
Best for: One or two Gmail users on a free CRM, or a larger team ready to pay for sequences.
- Pro: HubSpot's CRM page says the free tools cover up to two users with no expiration date
- Pro: The Sales Chrome extension lets Gmail users insert templates and meeting links, track or log email and, on Professional, enroll contacts in sequences
- Pro: Starter removes HubSpot branding from one-to-one email and lifts email templates from 3 to 10,000 per account
- Con: Sequences sit on the Professional card, $90 per seat billed annually, with a required one-time onboarding fee of $1,500
- Con: Starter lists at $20 a seat; the $7 or $10 offer on HubSpot's page is for new customers for a limited time
HubSpot's pricing is the most complex in SaaS, 7 Hubs, 4 tiers each, per-seat AND per-contact charges, plus mandatory onboarding fees.
Watch out
Marketing contacts vs non-marketing contacts: HubSpot only charges for 'marketing contacts' (those you email, use in ads, or include in workflows). But the distinction is confusing, and accidentally including contacts in a marketing email converts them to paid marketing contacts with no undo
- Starting price
- From $13/user/mo billed yearly
- Free plan
- No
- Rating
- 4.3 (1,456 reviews)
Best for: Small teams that want email and calendar sync plus a Gmail sidebar from the first paid tier.
- Pro: Email and calendar sync, unlimited contacts and storage are included in all plans
- Pro: Foundation is $780 a year for five users billed yearly, the lowest total of the nine rows at list prices
- Pro: The Gmail extension shows the people and companies on a thread, and sync can cover every message or only emails you label Nutshell
- Con: Foundation has a limit of 100 open leads, and activity reports start on Growth
- Con: Nutshell email templates inside the Gmail composer need the Business plan or above
Nutshell's pricing is fair, especially for its target market of small to medium businesses.
- Starting price
- Free to 3 users; $14/user/mo yearly
- Free plan
- Yes
- Rating
- 4.2 (9,945 reviews)
Best for: Budget-minded Google Workspace teams that want calendar and contact sync and room to grow into higher editions.
- Pro: Standard is $840 a year for five users billed yearly, second lowest of the nine rows at list prices
- Pro: Zoho's edition table ticks email integration, the Gmail add-on and Google Calendar and Contact sync from Standard
- Pro: The Free plan holds three users forever, with workflow automation and up to 10 custom email templates
- Con: Free has no email integration or Gmail add-on, so Gmail logging needs a paid edition
- Con: Free caps daily email sending at 50 per user and 150 per organization (3 users), against 300 per user on paid editions
Zoho CRM is the best value in the CRM market, full-featured at a fraction of competitors' prices.
Watch out
Free plan is limited to 3 users with basic features, outgrown quickly
- Starting price
- From $24/member/mo billed yearly
- Free plan
- No
- Rating
- 4.5 (387 reviews)
Best for: Relationship-driven teams that capture contacts from Gmail and LinkedIn and can wait for dashboards and sequences.
- Pro: Standard is $1,440 a year for five members billed yearly
- Pro: The folkX Chrome extension, Gmail templates and email, calendar and WhatsApp sync are ticked on Standard
- Pro: Standard includes email campaigns, AI assistants and contact enrichment, and the trial needs no credit card
- Con: Email sequences, custom objects and deals, dashboards and API access start on Premium
- Con: Standard allows one synced account per member, shares only the last 30 interactions with the team and caps messages at 2,000 per member per month
This pricing structure is best suited for individuals or very small teams who prioritize a clean interface and specific relationship management features over cost efficiency for larger teams.
Watch out
Yearly billing needed for the lowest prices (20% less)
- Starting price
- Growth $39/user/mo billed yearly
- Free plan
- No
- Rating
- 4.4 (6,213 reviews)
Best for: Sales teams that want a deal-first CRM with Gmail sync, automations and sequences from the Growth plan.
- Pro: Growth syncs Gmail, Outlook or company email, sends bulk email and tracks opens and link clicks
- Pro: The Gmail add-on shows a sender's person, deals, activities and notes in the side panel and lets you edit them
- Pro: Growth adds automations and email sequences, and the add-on can drop a scheduler link into a new email
- Con: Pipedrive's help says email sync is available on Growth and higher plans, so Lite does not carry it
- Con: Shared team inboxes need Premium, a further step up from Growth
While not the cheapest, the feature set across tiers offers good value, especially for teams needing robust sales pipeline management.
Watch out
Listed prices are billed annually; annual billing saves up to 42% versus monthly
Capsule
The Gmail add-on is on every plan including Free, but automatic email storing starts on Growth.
- 4.7 on G2 (514 reviews)
- 2.3 on SourceForge (98 reviews)
- Starting price
- Free to 2 users; $18/user/mo yearly
- Free plan
- Yes
- Rating
- 3.7 (612 reviews)
Best for: Solo users and pairs who want a free CRM with a Gmail add-on, or small teams storing mail by hand.
- Pro: Free allows two users, 250 contacts and one sales pipeline, and lists sending through your Gmail or Outlook account
- Pro: Capsule's Gmail add-on help describes automatic email storing from Growth and above
- Pro: Starter adds a shared mailbox, email templates and 30,000 contacts, and paid plans start with a 14-day trial and no card
- Con: The add-on works only while you view an existing email, not from the list view or the compose window
- Con: Automatic email storing is available on Growth, Advanced and Ultimate, not on Starter
Capsule CRM's pricing is fair, especially for small to medium businesses.
- Starting price
- Essentials $35/user/mo billed yearly
- Free plan
- No
- Rating
- 4.7 (2,089 reviews)
Best for: Outbound sales teams that run calls, email and SMS from one CRM and only need Gmail synced.
- Pro: Two-way email sync is ticked on Solo, Essentials, Growth and Scale, and Close syncs past emails with your leads
- Pro: Essentials adds email open tracking and a centralized inbox and task list
- Pro: Emails on shared leads are visible to teammates, per Close's Gmail page
- Con: Solo at $9 per user billed yearly is limited to one user
- Con: Bulk email and automated workflows start on Growth, $99 per user billed yearly
It's best for small sales teams or larger teams with a high budget for per-user costs.
Watch out
Per-user pricing for the Growth and Scale tiers adds up quickly.
Other CRM tools worth considering
More published tools from our CRM category, ordered by our category ranking. They are not part of the editorial picks above.
What a CRM for Gmail is, and the three ways it connects
A CRM for Gmail is customer-relationship software that connects to a Google mailbox so sent and received email is logged on the right contact or deal. The connection comes in three forms, and the form decides how much you work inside the inbox.
The first lives in the inbox: Streak describes itself as living there, with pipeline and stage tags shown beside each email. The second is a standalone CRM with a Gmail panel. Copper, HubSpot, Nutshell and folk add a Chrome extension, while Zoho CRM, Pipedrive and Capsule use a Gmail add-on. The third only syncs: Close connects a Gmail account and logs email in the CRM, and its Gmail page describes no panel inside Gmail.
Why the plan lock decides the price
The Gmail connection is rarely what makes a CRM expensive; the lock around it is. For five users billed yearly, Copper's step from Basic to Professional, where open tracking starts, adds $2,160 a year. HubSpot is the extreme case: the free plan covers two users, and Professional, which carries sequences, is $5,400 a year for five seats before a required $1,500 onboarding fee.
The order also flips with team size. A solo user who lives in Gmail can start on HubSpot Free or Capsule Free at $0, since both cover two users, while Streak's free plan holds email tools without pipelines. A five-person team that needs shared pipelines and reporting should price one tier higher on several rows: Copper's reporting starts on Professional, Nutshell's activity reports on Growth, and Streak Pro+ adds advanced report dashboards. For head-to-head detail, see HubSpot vs Streak, Pipedrive vs HubSpot, HubSpot vs Zoho CRM and Nutshell vs Pipedrive, or the Streak alternatives page.
Key Features to Look For
Email logging and sync (Essential)
Close lists two-way email sync on all four plans, Nutshell lists email and calendar sync on every plan and Copper ticks Gmail sync on all three. Zoho CRM starts its Gmail integration on Standard, while Pipedrive email sync and Capsule automatic storing start on Growth.
Caps on the cheap plans (Essential)
Copper Basic caps contacts at 2,500, Nutshell Foundation caps open leads at 100, Capsule Free stops at two users and 250 contacts, HubSpot Free at two users, Zoho CRM Free at three users and Close Solo at one user.
Open and click tracking (Important)
Streak's free plan lists email and link tracking and Close adds open tracking from Essentials. Copper starts open tracking on Professional and click tracking on Business, and HubSpot limits click tracking to users with an assigned Sales Hub seat.
Sequences, mail merge and bulk email (Important)
Streak's free plan sends 50 mail merge emails a day. Pipedrive Growth lists email sequences, Close lists bulk email and workflows from Growth, folk lists sequences on Premium, and HubSpot lists sequences on Professional with up to 500 sends per user per day.
Calendar, contacts and Drive sync (Important)
Copper ticks Calendar sync, Contact sync and Drive integration on Basic. Zoho CRM lists Google Calendar and Contact sync from Standard for Google Workspace users, and Streak lists Gmail, Calendar, Drive, Sheets and Chat integrations on every paid plan.
Browser and mailbox limits (Nice to have)
Copper's sign-up page says it only works with Gmail and Google Workspace. Streak installs from the Chrome, Safari or Edge stores, and HubSpot's extension is not compatible with Google's Rapid Release track.
What to check before you pick a Gmail CRM
-
Which plan locks the Gmail part. Pipedrive and Capsule start email sync or automatic storing on Growth, and Copper starts open tracking on Professional.
-
Who sees synced mail. Close shows emails on shared leads to teammates, and Nutshell lets you share or hide threads.
Evaluation Checklist
List the Gmail actions you use daily, such as logging mail, tracking opens, sending sequences and booking meetings, then tick each against the plan you would buy.
Price the plan on the yearly toggle and the monthly toggle, then multiply by users and twelve.
Check whether the plan caps contacts, open leads, synced mailboxes or daily sends at your list size.
Set the sharing default for synced email before importing any mail.
Pricing Overview
Streak Pro+
Adds automations, Zapier and direct integrations, advanced report dashboards and priority support to Pro's shared pipelines.
$69 per user per month billed yearly
Copper Professional
Lifts the contact cap to 15,000 and adds email open tracking, bulk email, reporting and Google Sheets sync; click tracking waits for Business.
$59 per user per month billed yearly
Nutshell Business
Adds email templates inside the Gmail composer, an audit log and 10 custom pipelines to the sync every plan includes.
$59 per user per month billed yearly
HubSpot Sales Hub Professional
Adds sequences with up to 500 email sends per user per day, forecasting and up to 100 pipelines.
$90 per seat per month billed annually, plus $1,500 one-time onboarding
Capsule Growth
Adds automatic email storing in the Gmail add-on, workflow automations and 60,000 contacts.
$36 per user per month billed yearly
folk Premium
Adds email sequences, custom objects and deals, dashboards and the full history of interactions.
$48 per member per month billed yearly
Close Growth
Adds automated workflows, bulk email and a power dialer to the two-way sync every plan includes.
$99 per user per month billed yearly
Pricing Comparison
| Tool | Gmail connection | Plan priced | Per user per month, billed yearly | 5 users, 12 months | Free plan or trial | What that plan caps or leaves out |
|---|---|---|---|---|---|---|
Streak | Extension inside Gmail (Chrome, Safari, Edge) | Pro | $49 | $2,940 | Free: tracking, snippets, 50 mail merge sends a day, no pipelines; 14-day Pro+ trial | No automations, Zapier or direct integrations; Pro+ adds them |
Copper | Chrome extension plus Gmail, Calendar and Contacts sync | Basic | $23 | $1,380 | 14-day trial, no card | 2,500 contacts; open tracking, bulk email and Sheets sync start on Professional |
Sales Chrome extension plus connected Gmail inbox | Starter | $20 at list (billing basis not stated) | $1,200 at list | Free for up to 2 users, no expiry | Sequences are on Professional: $90 a seat billed annually plus $1,500 onboarding | |
Nutshell | Chrome extension for Gmail plus email and calendar sync | Foundation | $13 | $780 | 14-day trial, no card | 100 open leads; Gmail composer templates start on Business |
Gmail add-on plus email, Calendar and Contacts sync | Standard | $14 | $840 | Free for 3 users, with no Gmail add-on or email integration | Daily email sending capped at 300 per user; SalesInbox starts on Enterprise | |
folkX Chrome extension plus email and calendar sync | Standard | $24 | $1,440 | 2-week trial, no card; workspace blocked afterwards until you pay | One synced account per member; sequences start on Premium | |
Pipedrive | Gmail add-on in the side panel plus email sync | Growth | $39 | $2,340 | 14-day trial, no card | Email sync starts on Growth, not Lite; shared team inboxes start on Premium |
Capsule | Gmail add-on in the side panel | Starter | $18 | $1,080 | Free for 2 users, 250 contacts and 1 pipeline; 14-day trial of paid plans | Add-on stores email by conversation; automatic storing starts on Growth |
Close | Connected Gmail account with two-way sync | Essentials | $35 | $2,100 | Free trial, no card; Solo is limited to 1 user | Bulk email and automated workflows start on Growth |
Prices read on vendor pages on 20 Oct 2026, in US dollars, per user per month billed yearly unless a cell says otherwise. Totals are five users times the price times twelve months (our arithmetic). Pages: Streak pricing and Streak security, Copper pricing and Copper sign-up, HubSpot Sales Hub pricing, HubSpot Starter, HubSpot free CRM and HubSpot Sales extension help, Nutshell pricing and Nutshell Gmail extension help, Zoho CRM pricing and Zoho CRM edition comparison, folk pricing, Pipedrive pricing and Pipedrive email sync help, Capsule pricing and Capsule Gmail add-on help, Close pricing and Close Gmail integration. Several vendors also sell monthly billing at higher prices; this table prices the yearly view.
Mistakes to Avoid
- ×
Pricing the entry plan and missing the lock. Pipedrive Lite lists no email sync, so five users who want it need Growth, not the cheaper Lite plan.
- ×
Reading a monthly price as a yearly one. Streak Pro is $59 per user billed monthly, which is $600 more a year for five users than its yearly price.
- ×
Counting HubSpot's promotion as the price. Starter lists at $20 per seat, and the $7 offer on its page is for new customers for a limited time.
- ×
Skipping the onboarding fee. HubSpot Professional is $5,400 a year for five seats and its page adds a required one-time fee, so year one is $6,900.
- ×
- ×
Assuming a Gmail connection means a Gmail panel. Close syncs a connected account, and Capsule's add-on works only on an open email, not from the list or compose view.
Expert Tips
- →
- →
Install centrally if you run Google Workspace: HubSpot's help lists central deployment for multiple users, and Capsule says a Workspace admin can install its add-on for the whole domain.
- →
Choose what syncs before you connect. Nutshell can sync every message or only emails you label Nutshell, and Close syncs past emails with your leads on connection.
- →
Ask your admin whether Google's Rapid Release track is on before rolling out HubSpot's extension, because HubSpot's help says it is not compatible.
Red Flags to Watch For
-
A sync step priced above the plan you saw: Pipedrive's email sync and Capsule's automatic storing both start on Growth.
-
A required fee outside the seat price: HubSpot Professional carries a one-time onboarding fee.
-
A headline price that is a promotion: HubSpot's Starter offer is for new customers for a limited time, so budget the list price.
The Bottom Line
Choose Streak if the CRM should live in Gmail and you can fund Pro for every seat. Choose Copper for a standalone Google Workspace CRM, HubSpot while two free users are enough, and Nutshell or Zoho CRM when the yearly bill matters most. Streak is the CRM that works most fully inside Gmail among the nine rows here. Re-check plan locks before you buy, because vendors move email sync between plans.
Cite this: Toolradar, "Best CRM for Gmail in 2026", Oct 2026.
Frequently Asked Questions
What is the best CRM for Gmail in 2026?
Among the nine CRMs in this guide, Streak is the strongest fit if you want the CRM inside Gmail: Pro is $49 per user per month billed yearly. Copper suits a standalone Google Workspace CRM from $23 per user, HubSpot suits one or two users free, and Nutshell and Zoho CRM have the lowest yearly totals for five users at list prices. Prices checked 20 Oct 2026.
Which CRM works inside Gmail without leaving the inbox?
Is there a free CRM for Gmail?
Yes, with limits on users. HubSpot Free covers up to 2 users, Capsule Free covers 2 users, 250 contacts and 1 pipeline with its Gmail add-on, and Zoho CRM Free covers 3 users but lists no Gmail integration. Streak's free plan has email tracking, snippets and 50 mail merge sends a day with no CRM pipelines. Copper, Pipedrive, Nutshell, Close and folk list free trials rather than free plans.
How much does a Gmail CRM cost for five users?
On the entry plan that carries the Gmail connection, billed yearly, the nine CRMs run from $780 a year for five users (Nutshell Foundation) to $2,940 (Streak Pro), with Zoho CRM at $840, Capsule at $1,080, HubSpot at $1,200 list, Copper at $1,380, folk at $1,440, Close at $2,100 and Pipedrive at $2,340. These totals are our arithmetic on prices checked 20 Oct 2026.
Streak or Copper for Gmail?
Streak keeps the CRM in the Gmail window, while Copper is a standalone CRM with a Chrome extension and Gmail, Calendar and Contacts sync. Copper Basic is cheaper for five users but caps contacts at 2,500, starts open tracking on Professional and works only with Gmail and Google Workspace. Pick Streak to work in the inbox and Copper for a separate CRM app with Google sync.
Do I need a paid plan to log Gmail email automatically?
It depends on the vendor. Close lists two-way email sync on every plan, Nutshell lists email and calendar sync on every plan and Copper ticks Gmail sync on all three plans. Zoho CRM starts its Gmail integration on Standard, and Pipedrive email sync and Capsule automatic storing both start on Growth. Plan locks checked 20 Oct 2026.
Cite this page: Toolradar, "Best CRM for Gmail in 2026: Nine Inbox-Connected CRMs, Priced for Five Users", updated October 2026, https://toolradar.com/guides/best-crm-for-gmail
Spotted an outdated price or a wrong fact? Suggest a correction: we check it against the vendor's own page. Work for one of these vendors? Claim your listing to update it yourself.
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